Operations Coordinator

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Educational Programming, Level A

Job Title

Operations Coordinator

Department

Centre for Excellence in Indigenous Health | School of Population and Public Health | Faculty of Medicine

Compensation Range

$4,341.17 - $6,253.75 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 7, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Mar 31, 2024

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students and is essential to fostering an outstanding work environment. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The UBC 23 24 Indigenous Cultural Safety (ICS) learning experience is intended to prepare the next generation of health care professionals to provide quality culturally safe care to Indigenous peoples. It is a foundational learning experience for students to learn about Indigenous cultural safety and cultural humility, to hear from Indigenous people through videos and in-person workshops, to learn about Indigenous history and the legacy of colonization in Canada, and to learn more about Indigenous people’s health and relationship with Canada’s healthcare system. These curricula are implemented as required components of 13 UBC Health programs and will be expanding to include additional learner groups such as graduate and PhD level students, residents and clinical fellow, faculty and staff.

Providing support and mentorship to the next generation of students who will be working in the field of Indigenous Health is central to the goals of CEIH and vital to building and sustaining this important work for years to come.

Organizational Status

The UBC Centre for Excellence in Indigenous Health (CEIH) provides a single coordinating point for Indigenous health initiatives within UBC and is a contact for community organizations external to UBC. The CEIH works together with Indigenous leadership to improve wellness, health care, and patient outcomes, and will advance the health of Indigenous people through innovative thinking, research, and education. The CEIH is located in the School of Population and Public Health (SPPH), Faculty of Medicine.

Work Performed

Assist with the development, maintenance and expansion of UBC 23 24 ICS program:
Administration Coordination:
- Systems:
- Create new operating systems for expansion of UBC 23 24 to new learner groups-
- Assist in forecasting systems and operational upgrades needed for the expansion of the program-
- Maintain, make changes and ensure full functionality of Learning Management System (LMS) which houses our curriculum-
- Supports learners with issues accessing online modules-
- Runs moderator trainings and create supporting educational materials-
- Operations- Assist in the recruitment, vetting and coordination of facilitators-
- Assist with managing budgets related to the program-
- Draft briefing notes, proposals and status reports on various project components as needed-
- Responsible for operating project management software and spreadsheets-
- Responsible for helping manage timelines and deliverables associated with various projects and their planning-
- Participate in strategic planning activities as needed-
- Liaise with UBC units to ensure compliance with copyright and UBC policies-
- Collaborate with Curriculum and Facilitation Coordinator to create promotional materials, social media content and updates the UBC 23 24 website-
- Run moderator trainings and create supporting training materials-
- Maintain and update the UBC 23 24 operations manual-
- Provides general administrative support as necessary-
- Support in the coordination of community engagement and collaboration meetings-
- Coordinate and help maintain various advisories and working groups that will support the expansion of the curriculum-
- Supports the expansion and maintenance of the facilitator network-
- Research and Evaluation:
- Assist in coordinating feedback collection and compiling reports-
- Assist in coordinating community engagement and events related to evaluation and collation of findings-
- Support UBC 23 24

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