Program Administrator
6 days ago
Please refer to the
job aid for instructions on how to apply.
Position Summary:
Reporting to the Postgraduate Program Manager, and in close collaboration with the Program Directors, the incumbent has responsibility for administration activities related to program promotion, admissions process, and support for residents, clinical sites, and enhanced skills programs. Additionally, this role has a focus on resident assessment and the One45 system.
Primary Responsibilities:
- Collaborate with the Program Director, Program Manager and Communications Officer to establish promotional goals for the Family Medicine Post graduate program.
- With the Communications Officer, develop a communications plan including events, promotional videos and other promotional products.
- Plans promotional activities and engage other team members to help run these activities.
- Collect feedback from program users and/or participants. Review results and make recommendations for future years’ promotional activities.
- Keep thorough records to facilitate organizing similar events in the future.
- Represent McGill and the Department of Family Medicine at recruiting events provincially and nationally.
- Administer the Family Medicine residency admissions process from end to end.
- Participate throughout the 4 days of interviews, provide program information, answer questions and problem solve as issues arising.
- Support the Assistant Program Director responsible for resident-assessment to develop initiatives to ensure assessment processes are aligned across the teaching sites and meet accreditation standards. Implement assessment initiatives by:
- Liaising with pertinent resources in the Faculty.
- Pulling reports on assessment related data and highlight anomalies or areas of concern for the PD.
- Ensuring assessment tools are updated as needed.
- Preparing reports as needed.
- Oversee the continuous assessment activities of in-program residents.
- Provide assessment-related advice and respond to inquiries from team members, residents, site administrators, and PGME Site Directors.
- Assist academic team leads in managing FLEX plans and resident appeals.This includes helping residents and clinical supervisors to prepare for the appeal hearings, gathering sensitive/confidential information, providing guidance on policy, etc.
- As the primary contact for the One45 system within the Family Medicine residency program,
- Provide training and support materials as needed to users including external administrative users and doctors.
- Identify ongoing Family Medicine specific One45 systems training needs for Site Administrators and advocate for solutions.
- Communicate with the PGME One45 team to resolve any issues that may arise.
- Generate reports for Program Directors to review and provide initial analysis.
- Supervise the Administrative and Student Affairs Coordinators responsible for providing guidance, training, and support to and non-McGill Ensure they have up-to-date information, understand their roles and tools and are able to support their site’s residents and Program Site Directors. Contribute to their recruitment, training, mentoring. Address any raised concerns at the first level and escalate them as required.
- Resolve resident and site director inquiries escalated by the Administrative and Student Affairs Coordinators. Perform research into policies and other program materials and liaise as needed to ensure responses are timely, accurate and complete.
- Maintain resident database systems and dossiers: Participate in establishing and communicating norms for residency-related information and document retention for Academic and Admin users in the Department of Family Medicine to ensure reliability of access and ease of use as per accreditation requirements.
- Maintain resident training dates: program start and end dates and promotion dates, approved leaves and flex plans according to policy. Provide quality assurance to ensure dates are accurate, documentation supporting leaves is in order and complies with policy.Report to PGME office for external reporting required for credentialling and licensing.
- Plan and actively participate in meetings and initiatives of the Education Committee and the Competency Committee. Responsible for scheduling, prepare agendas, minutes, provide substantive updates, information on policies, budget updates, etc., and follow up on action items.
- Plan and oversee events for residents, such as Tannenbaum Research Day, Graduation, and Orientation.
- Act as part of the departmental team and assist other Family Medicine programs to meet set deadlines as needed.
Other Qualifying Skills and/or Abilities
- Proven ability to manage multiple priorities simultaneously, to effectively plan and delegate tasks and work in a group setting.
- Excellent inter-personal skills.
- Connaissance du français et de l'anglais. L'Université McGill est une université de langue anglaise où les tâches quotidiennes peuve
-
Program Administrator
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. JOB PROFILE SUMMARY: Provide efficient and effective administration to the Mastercard Foundation Scholars Program team, in accordance with the unit's goals and objectives, while ensuring coherence with the University's mission and culture. Implement and update existing administrative processes...
-
Program Administrator
4 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Reporting to the Administrative Officer, administer academic (including but not limited to teacher education) programs and department-based graduate student progression and follow-up (admission to graduation) in consultation with Student Advisors and Program Directors. Perform...
-
Program Administrator
3 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the Associate Director for the Dobson Centre For Entrepreneurship (DCE), the Program Administrator provides overall administrative support to a network encompassing entrepreneurship teams across several Canadian and international institutions, graduate...
-
Program Administrator
7 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: - Under the direct supervision of the Executive Director of the Clinical Research Unit, the Program Administrator will administer all program related activities for the ALS Center of Excellence at the Montreal Neurological Institute & Hospital. The incumbent will perform...
-
Program Administrator
4 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Faculty/Unit: School of Continuing Studies, Adaptive and Integrated Learning - McGill Community for Lifelong Learning Hiring Range: $59,870 - $66,920 Position Summary: Reporting jointly to the supervisor of Adaptive and Integrated Learning Domain and the President of the McGill’s Community...
-
Program Administrator
4 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: The Program Administrator of the Executive MBA McGill-HEC Montreal (EMBA) is key to the delivery of the program and has a primary role in delivering a superior experience and learning environment to participants, to ensure that they can focus on learning and getting the most...
-
Program Management Administrator
3 weeks ago
Montréal, Canada CellCarta Full time**Program Management Administrator** **Summary** The Program Management Administrator (PMA) is responsible for supporting the Program Management team in the study initiation process, study maintenance and monthly invoicing and reporting. **Responsibilities** - Tracks milestones and deliverables for invoicing and provides information to Finance for regular...
-
Academic Program Administrator
2 months ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: KEY ROLES: Administer, analyse, supervise, manage or direct the activities related to the University’s administrative procedures, policies and processes to support the administration of a faculty/department/unit. Perform and organize activities to support operations of the...
-
Administrative Assistant, Undergraduate Programs
4 weeks ago
Montréal, Canada Concordia University Full time**Position Number**: 50000609 / P1727 **Department**: Undergraduate Programs **Grade**: GR09 **Campus**: Sir George Williams (Downtown) **Salary**: $31.12 - $37.43 per hour **Union/Association/HR Policy**: CUSSU **Posting deadline**: February 2, 2023 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers,...
-
Montréal, Canada Concordia University Full time**Position Number**:50000577 / P1921 **Department**:MBA Program **Grade**:GR09 **Campus**:Sir George Williams (Downtown) **Salary**:$31.12 - $37.43 per hour **Union/Association/HR Policy**:CUSSU **Posting deadline**:February 12, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is...
-
Co-curricular Records Program Administrator
4 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: The McGill Career Planning Service (CaPS) supports undergraduate and graduate in exploring their career options, and increasing their employability through access to meaningful employment and skills building experiences and the development of lifelong career management skills....
-
Program Manager
7 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Administer and oversee activities related to the IHP Program. Initiate and organize activities aligned with the mandate of the IHP Program, such as community engagement, supporting Indigenous health education, administration, financial management, team building, communications,...
-
Program Manager
3 months ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: The McGill Interdisciplinary Initiative in Infection and Immunity (the Initiative) brings together researchers and trainees from across McGill sites to develop innovative solutions for infectious and immune diseases. Its mandate is to support interdisciplinary, translational...
-
Program Manager
4 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Reporting to the Biological & Biomedical Engineering (BBME) Non-Thesis Master’s Program Director, the Program Manager ensures efficient and effective administration of the program. In coordination with the Director, develops and implements a financial strategy to secure philanthropic and...
-
Assistant, Program
1 week ago
Montréal, Canada Concordia University Full time**Position Number**:50021069 / P2412B **Department**:Computer Science and Software Engineering **Grade**:PE236-8 **Campus**:Sir George Williams (Downtown) **Salary**:$30.84 - $36.70 per hour **Union/Association/HR Policy**:CUSSU **Posting deadline**:March 15, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top...
-
Program Manager
3 weeks ago
Montréal, Canada Centre universitaire de santé McGill Full timeOrganization description Le Centre universitaire de santé McGill (CUSM) est un centre hospitalier universitaire intégré, reconnu à l’échelle internationale pour l’excellence de ses programmes cliniques, de sa recherche et de son enseignement. Le CUSM a pour objectif d’assurer aux patients des soins fondés sur les connaissances les plus avancées...
-
Assistant, Program 1
3 weeks ago
Montréal, Canada Concordia University Full time**Position Number**:50013391 / P7000 **Department**:Mechanical, Industrial and Aerospace Engineering **Grade**:PE236-8 **Campus**:Sir George Williams (Downtown) **Salary**:$30.84 - $36.70 per hour **Union/Association/HR Policy**:CUSSU **Posting deadline**:May 31, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top...
-
Dealer Program Coordinator
7 days ago
Montréal, Canada The Group Master Full time**Master, for over 70 years** We lead in HVAC-R and have been recognized among Canada's best-managed companies since 2010. As the foremost private HVAC-R distributor in the nation, we have over 1,300 active employees across 55+ branches, 4 distribution centers, spanning from British Columbia to the Atlantic provinces, and nearly 30 branches in the United...
-
Human Resources Coordinator
3 weeks ago
Montréal, Canada Miyoskamin Second Stage Housing Program Full timeJob Description: Human Resources Coordinator A project of the Native Women’s Shelter of Montreal, Miyoskamin is an innovative center and second-stage housing complex that provides comprehensive health care, social services, and access to justice services for Indigenous women, youth, and families. We are currently looking for a Human Resources Coordinator...
-
Program Manager, Graduate
4 weeks ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Manage the administrative and student-related activities of both graduate programs (M.Sc. and Ph.D.) within the department of Family Medicine, and will oversee the activities with regard to research, ensuring a strong tie between the graduate programs and research. Support the...
