Project Manager

2 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Project Manager (PM) is responsible for leading and managing projects and/or initiatives in the Provost’s Office under the direction of the Director, Strategic Initiatives. The PM is responsible for partnership development, communication, and collaboration across diverse stakeholders. Projects and initiatives range from any area of the Provost’s Office related to ongoing activity, such as at Deans’ Council to University-wide transformational projects that include multi-stakeholder management. The PM will be a member of the strategic initiatives team where assigned projects/initiatives are determined and changed based on availability, need, and characteristics of a specific project/initiative. The PM is expected to demonstrate diversification within their roles, as they are sometimes asked to assist with administrative functions, change management, research and reporting, continuous improvement, and other activities to ensure success.

**Responsibilities**:
Project/initiative management
- Leads and manages projects and initiatives through scaled project initiation, planning, and execution
- Develops, monitors and supports projects and initiatives
- Liaises to establish clear, concise agreed upon project/initiative objectives/goals/vision, benefits, scope and success criteria
- Ensures alignment of outcomes and requirements with University and Unit strategies
- Demonstrates accountability to sponsor for visibility, management, and variances within schedule and scope
- Directs and/or coordinates work to enable appropriate allocation of resources
- Establishes realistic plans that proactively plan for and manage risks, issues, tasks, schedules, communications, quality, benefits, procurement, and delivery of solution(s) throughout the project/initiative life cycle
- Manages project constraints (schedule, scope, resources), dependencies, and priorities
- Demonstrates strong analysis, problem solving, and conflict resolution skills towards diverse issues
- Establishes and follows appropriate change processes to enable informed decision making
- Removes obstacles and escalates to management, when appropriate
- Monitors and reports progress appropriately to interested and impacted stakeholders
- Ensures appropriate decision making occurs according to timelines and milestones
- Maintains project/initiative integrity and coherence
- Understands and adheres to university policies and procedures as they relate to assigned projects/initiatives

Organizational change leadership
- Understands, assesses and manages change and complexity in a dynamic environment to ensure stakeholders are ready and enabled to adopt change
- Leads and evolves appropriate change throughout project/initiative lifecycles
- Represents the Provost’s Office and University’s best interests with objectives and decisions for assigned initiatives
- Collaborates with other members in the Provost’s Office and across relevant teams

Project/initiative management continuous improvement
- Understands and remains current with project management best practices
- Facilitates activities and/or processes for new projects/initiatives
- Understands and incorporates change management techniques to recognize resistance and ensure buy in towards the implementation of new initiatives
- Evolves the understanding and communication of project/initiative roles and responsibilities and how they may relate to other areas of expertise
- Collaborates with relevant stakeholders in support of continuous improvement

Project/initiative consultation
- Creates an environment of shared purpose and collaboration
- Motivates and manages project/initiative stakeholders
- Offers strong, effective communication skills to enable facilitation, negotiation, information flow, buy in, and engagement
- Builds stakeholder relationships based on trust and integrity
- Ensures appropriate representation and/or collaboration on initiatives with other areas of expertise Analyzes existing projects/initiatives and initiates opportunities for improvement to enable success
- Consults and builds persuasive consensus to provide recommended solutions towards complex problems

Project/initiative recovery
- Engages appropriate stakeholders, particularly the Director and Provost, and other senior leadership as applicable
- Confidently tackle complex issues with senior leadership, and stakeholders
- Oversees management of projects, making appropriate changes to ensure project recovery
- Escalates and facilitates discussions for difficult and often complex decisions to be made to recover the initiative
- Negotiates and collaborates with senior leadership for changes that need to be made
- Resolves complex conflicts that arise

Qualifications:

- A master’s degree, or equivalent post-secondary education and/or related experience required
- Project Management Professional (PMP) certification is required
- Minimum of 5-7 years’ experience project management and proven ability to alig

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