Accounts Payable Clerk

2 weeks ago

Red Deer, Canada Scott Builders Inc Full time

Scott Builders Inc. is seeking a highly organized, detailed oriented Accounts Payable Clerk to join the team This position is responsible for receiving, processing and verifying invoices related to accounts payable as well as vendor maintenance, subcontract administration, reconciliation and month end processes.

**About Us**:
Scott Builders Inc. specializes in total construction services, offering a single point of contact for every phase of a project. Established in 1971, Scott Builders is an employee-owned industry leading Design-Build Construction Management firm based in Alberta, with projects throughout Western Canada. The success in our organization has been driven by our people.

**Responsibilities**:

- Support role for branch accounts payable entry and administration
- Payment administration for vendors/invoices on a weekly basis - shared responsibility with others to ensure appropriate segregation of duties between setting up vendors, entering invoices, invoice approvals and invoice payments
- Corporate credit card administration - issuance of new cards and agreements within policy, cancellation of cards/accounts, uploading transactions from online platform to ERP system and reconciliation to credit card statement
- Vendor maintenance and administration in our ERP system
- Vendor compliance administration including certificates of insurances, workers compensation coverage clearances and statutory declarations for holdback funds release
- Subcontract creation based on info from operations and administration to ensure properly filled out and executed
- Responsible for monthly close-out procedures of the accounts payable subledger
- Responsible for handling all vendor inquiries on invoices and payments
- Cross-training on other functional areas within the Finance team

**Requirements**:

- Post-Secondary certificate or diploma in a business-related discipline (a combination of relevant industry experience and education may be considered)
- 2+ years of experience in the same or similar role
- Previous experience in the construction industry preferred
- Basic knowledge of accounting systems, budgets, and internal controls.
- Ability to review contractual terms to identify payment requirements within construction industry payment regulations
- Proficient in using MS Office products and an ability to prepare ad hoc reports using Excel.
- Effective attention to detail and a high degree of accuracy
- Must be able to handle confidential information in an ethical and professional manner.
- Strong work ethic and positive team attitude.
- Able to work efficiently as a part of a team as well as independently.
- Strong problem identification and problem resolution skills
- Sound analytical thinking, planning, prioritization, and execution skills.
- Ability to respond appropriately in pressure situations with a calm and steady demeanour
- Ability to interpret and implement company policies and procedures
- Motivated individual with proven initiative.
- Able to effectively communicate both verbally and in writing
- Strong customer service focus
- Ability to adapt to and learn new software
- Able to build and maintain lasting relationships with company departments and key external stakeholders
- Flexibility in working periods of overtime and travel to branches/sites on occasion
- Must be legally able to work in Canada without sponsorship. We are unable to sponsor employment Visas.

We provide a collaborative work environment, opportunities for development and growth, as well as a comprehensive compensation package including a competitive salary, benefit and savings plan, and the opportunity to be an owner

If you would like to join our team, send a **cover letter **and **resume** in confidence. We thank everyone for their interest, however only those selected for an interview will be contacted.

Scott Builders is committed to the principles of Employment Equity and all qualified applicants will receive consideration for employment without regard to race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law. We endeavor to provide accommodation at all stages through recruitment and employment in accordance with applicable human rights and accommodation legislation. If contacted for an employment opportunity, advise Human Resources if you require accommodation due to a disability.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Ability to commute/relocate:

- Red Deer, AB T4P 2V5: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- vendor management: 2 years (prefe

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