Accounts Payable Administrator

3 months ago

Red Deer, Canada RED DEER CATHOLIC REGIONAL DIVISION NO.39 Full time

Red Deer Catholic Regional Schools is seeking an ACCOUNTS PAYABLE ADMINISTRATOR for full time permanent employment.

Red Deer Catholic Regional Schools is an educational community for anyone seeking Catholic education. Within our 21 schools, our staff provides excellent teaching and learning for Pre-Kindergarten to Grade 12 students.

Staff in RDCRS make Christ known to students while encouraging all students to realize their full potential. Our division covers the city of Red Deer and the rural communities of Rocky Mountain House, Sylvan Lake, Blackfalds, Innisfail and Olds. RDCRS consists of approximately 1300 full time, part time and casual staff who provide quality teaching and learning experiences for approximately 10 300 students.

This employment opportunity is full time working Monday-Friday. The position could begin immediately.

Employees would additionally be eligible for:

- Comprehensive ASEBP Benefit Package with benefits paid at 100%
- Employee and Family Assistance Program
- Group RRSP Matching Program
- Health Spending Account
- Access to Professional Development
- 15 days vacation annually

EDUCATION AND EXPERIENCE:
This position requires a good basic understanding of accounting principles. Successful completion of a bookkeeping course is an asset. Comfort with computer software programs and spreadsheets is required - Google, Excel, Word. The Division uses PowerSchool and K-12 Accounting/HR/Payroll software.

RESPONSIBILITIES AND DAY TO DAY:

- Strong attention to detail and commitment to accuracy.
- Maintain accounting controls by following policies and procedures
- Process vendor invoices, purchase orders and receiving documentation and input on a timely basis ensuring accuracy of GST refund calculations.
- Verify purchase orders for evidence of order placement, proper signing authority & completion
- Maintain up-to-date vendor master file and reconcile vendor statements
- Prepare weekly cheque/EFT runs
- Issues Visa cards and administer the bi-weekly visa cycles ensuring completeness
- Resource person for school staff for coding, general ledger and K12 queries
- Administer and coordinate the issuance of cell phones and ensure the accuracy of the monthly Mobility invoice
- Update Utility spreadsheets and administer online utility payments
- Complete year-end procedures for Accounts Payable system
- Coordinate with schools to collect unpaid school fees
- Maintain files and reconciliations for IMR accounts, T4A reconciliation, Pre-paid & Capital Asset accounts
- Create third party invoices as necessary
- Administer photocopier copy usage invoices on behalf of division
- Administer City Bus Passes & reconcile monthly billing
- Prepare/maintain records for offsite storage annually
- Audit School bank deposits & cashed cheques verification periodically
- Willingness to take on other assigned duties as needed to support the Finance team.

Schedule:

- Monday to Friday - 8:30 - 4:30

Ability to commute/relocate:

- Red Deer, AB T4N6N8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

**Job Types**: Full-time, Permanent

Pay: $20.92-$26.77 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Red Deer, AB T4N6N8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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