Privacy Advisor

4 months ago

Toronto, Canada Legal Aid Ontario Full time

Union: Non-Union
- Job Number: J0724-0857
- Job Title: Privacy Advisor
- Job Type: Permanent Full Time
- City, Province, Country: Toronto, Ontario, Canada
- Job Location: Toronto
- Job Category: Professional
- Job Classification: SPG2
- Role Designation:- Open Positions: 1
- Posting Date: September 3, 2024
- Closing Date: September 18, 2024
- Salary: $85,596.00 - $111,318.00/Year

Legal Aid Ontario employees are committed to making a difference in the lives of our clients.

As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.

If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.

Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences as a priority is a core value at LAO. LAO encourages applicants from equity-seeking groups, including but not limited to individuals who are First Nations, Inuit or Métis, Black and racialized, as well as persons with disabilities, women and members of the 2SLGBTQ+ community.

We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers, and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.

Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to equity, diversity and inclusion. Accommodations are available throughout the recruitment process as well as during employment at LAO. Please direct any accommodation requests to our recruitment team.

**Primary function**:
The Privacy and Information Management Office (PIMO) is a unit within the General Counsel Office (GCO) of Legal Aid Ontario (LAO) responsible for recordkeeping, access to information and privacy (RkAP). Reporting to the Manager of PIMO, the Privacy Advisor will work as part of a team to manage day-to-day activities in the area of privacy, and provide expert advice to the organization.

The Advisor will provide technical and business expertise in respect to the privacy provisions of Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA), the Legal Aid Services Act, 2020 (LASA), and other applicable legislation, directives and policies.

**Key accountabilities**:

- Monitor, review and update LAO policies and practices in relation to the collection, use, disclosure, retention and disposal of personal information to ensure compliance with applicable privacy legislation, directives, standards and “best practices”
- Ensure privacy by-design is consistently applied to all new and existing technologies, procurements and initiatives
- Conduct Privacy Impact Assessments (PIAs), making recommendations to business units and tracking the implementation of recommendations
- Assess and report on the privacy posture of third party vendors through the analysis of privacy policies, terms of use, SOC2 reports and other business and legal documents
- Manage the intake and response to privacy inquiries received by the General Counsel Office
- Draft briefing notes on privacy issues for the Manager
- Track organizational compliance and maturity through the creation of reports
- Research and advise on the privacy impacts of developing trends, such as artificial intelligence and information and data governance
- Lead enterprise-level projects related to privacy, such as LAO’s index of Personal Information Banks (PIBs)
- Oversee the procurement of third party privacy services and manage business relationships with external vendors
- Establish and communicate privacy policies and standards, and provide training and guidance to staff
- Manage responses to privacy incidents
- Participate in professional networking groups and other activities to keep current with the practices of other similar organizations and levels of government
- Other duties as assigned

**Required skills & experience**:

- A university degree in a related field (e.g. information management, public administration, law) and/or a certificate in privacy studies
- At least three (3) years of experience in privacy in a public or private sector organization, or equivalent experience
- Thorough understanding of FIPPA, LASA, the Canadian Standards Association (CSA) Model Code for the Protection of Personal Information, and the functions and role of the Information and Privacy Commissioner of Ontario (IPC)
- Knowledge of best practices, principles and procedures appl

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