Life Safety Systems

5 days ago


Dartmouth, Canada Cahill Full time

**Life Safety Systems Services - Services Administrator**

**About us**:
Since 1989, Life Safety Systems, a member of the Cahill group, has offered total fire protection services to owners and operators of industrial, commercial, institutional, and residential buildings of all sizes across the Atlantic provinces. Life Safety Systems is an expert source for a comprehensive suite of total fire protection services, and key to Cahill’s integrated approach to construction and project lifecycle management.

**Position Overview**:
Life Safety Systems a is looking for an **Administrator **to work Full-Time in our Dartmouth, NS office. In this role you'll collaborate with and provide administrative support to the Life Safety Systems Service Division.

**Responsibilities**:

- Provide office support including answering and directing phone calls, mail, couriers, messages, data entry, filing, etc.
- Answer service line and direct phone calls appropriately
- Distribute invoices and reports to customers
- Process all inspection reports and maintain electronic records.
- Process Technicians Expense reports and parking tickets
- Accurate daily invoicing and meet month/year end deadlines.
- Assist Accounts Receivable on outstanding payments when required.
- Ensure technicians safety training/clearances are up to date and arrange for training as required.
- Request for insurance for service contracts.
- Process purchase orders request and follow with purchasing until the purchase order is issued
- Cross train in other areas to provide coverage for absences
- Perform additional duties and assignments that help ensure a smooth and efficient business process.

**Who are we looking for?**

**Education and Experience**:

- Successful completion of an Office Administration program preferred
- 5 years’ Experience in an Office Environment
- Experience with invoicing preferred
- Experience working in a construction background would be beneficial

**About you**:

- Strong organizational skills with the ability to multi-task
- Effective verbal and written communication skills
- Excellent time management skills
- Ability to prioritize workload while working independently
- Proficiency in Microsoft Office

**Job Details**:

- Permanent, full time
- 37.5 hours per week
- Monday to Friday

Location Dartmouth, Nova Scotia



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