Administrative Assistant

1 week ago

Halifax, Canada Nova Scotia Pension Services Corporation Full time

**Who we are**

The work we do matters.

Nova Scotia Pension Services Corporation (NS Pension) is a growing non-profit corporation dedicated to a wide range of investment, pension administration, and compliance services for two of Nova Scotia’s leading pension plans. In total, we manage $13.5 billion in plan assets and serve over 78,000 members, retirees, and survivors.

We administer the pension benefits and investment assets of the Public Service Superannuation Plan and the Teachers’ Pension Plan and administer the pension benefits of the Members’ Retiring Allowances and the three former Sydney Steel pension plans.

**Our culture**

Our culture is defined by our vision, our mission, and our values. We take pride in our culture as it defines who we are, and shapes what we aspire to be.

**Our Vision**

To strengthen the retirement future of Nova Scotians

**Our Mission**

To provide outstanding pension services

**Our Values**

Commitment: to provide the highest quality service
Trust: to act with integrity and to make sound decisions
Respect: to show consideration to our members and our colleagues
Expertise: to build and retain a diverse and talented team
Collaboration: to build mutually beneficial relationships

**What we offer**
- Competitive compensation package including RRSP program
- Defined benefit pension program
- Comprehensive extended health and dental benefits for you and your family
- Health & wellness programming including a comprehensive Employee & Family Assistance Program and an annual Health Spending Account
- Flexible work (modified workweek, flexible working hours, work from home bank)
- Robust professional development policy including tuition reimbursement
- Commitment to diversity and inclusion
- Modern office space located on the Halifax waterfront
- Highly engaged workforce
- Opportunities to give back to the community through fundraising events
- Seasonal events and socials

**The opportunity**

We are seeking to fill an Administrative Assistant position that provides operational and administrative support to the Chief Pensions Officer, the Pensions management team, the Pensions division, and the Investments division. We encourage all those with administrative experience and a desire to learn and develop within a collaborative team environment to apply.

The Administrative Assistant performs a wide range of administrative duties including the coordination and logistics of divisional communications, provides clerical assistance in support of front-line service teams, organizes internal and external meetings, manages expense reimbursements and budget inputs, and books travel arrangements. In addition, the Administrative Assistant produces Pension Plan Trustee reports, assists with the onboarding of new employers and with plans transitioning to the Public Service Superannuation Plan.

**What you need to be successful**
- Diploma or certificate in Office or Business Administration with a minimum of two years of administrative experience, or an acceptable equivalent combination of training and experience.
- Self-motivated with the ability to work independently, multi-task time sensitive issues, manage time efficiently and adhere to deadlines.
- Effective interpersonal, written, and verbal communication skills with all levels of the organization and external members, including employers, trustees, actuaries, lawyers, and vendors.
- Strong attention to detail, accuracy, and proven ability to manage sensitive and confidential issues with professionalism.
- Intermediate to advanced level of competency with Microsoft Word, Excel, PowerPoint, Publisher, and Outlook is required.

**Job Status**: Permanent Full Time

**Salary Range**: Salary commensurate with education and experience

**Closing Date**:April 8th, 2024

**Diversity and inclusion**

We are committed to fostering an inclusive, accessible environment where all employees, members and clients feel valued, respected, and supported. How you identify is important to us. We encourage you to share your preferred pronouns on your resume.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

  • Administrative Assistant

    1 week ago

    Halifax, Canada CEED - Centre for Entrepreneurship Education & Development Incorporated Full time

    **Job Title: Administrative Assistant** Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant/Bookkeeper will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management...

  • Administrative Assistant

    2 months ago

    Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have experience using...

  • Administrative Assistant

    2 months ago

    Halifax, Canada Pseudio (Sherlock Clothing Ltd.) Full time

    **Administrative Assistant - Buying Team** Come join our Head Office team and be part of the exciting behind-the-scenes aspect of the retail industry! The Administrative Assistant serves as the first point of contact for all incoming calls and inquiries and maintains the day-to-day administrative responsibilities within the office. Duties include answering...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Under the general direction of the Manager, Ferry Operations the Administrative Assistant in Ferry Operations is responsible for providing senior confidential administrative services to the Manager, Ferry Operations. This position also provides services and coordination support to the entire Ferry division (including functional areas of...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada ALJO CARE CREW INC Full time

    Job Overview: **Duties**: - Perform clerical duties, including typing, filing, and answering phones - Maintain office organization and efficiency - Assist with scheduling appointments and managing calendars - Handle incoming and outgoing correspondence - Provide administrative support to staff and management - Assist with basic bookkeeping tasks - Greet...

  • Administrative Assistant

    2 months ago

    Halifax, Canada Arthritis & Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization. **Primary Duties** **As an Administrative Assistant, you...

  • Administrative Assistant

    2 months ago

    Halifax, Canada Arthritis & Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization. **Primary Duties** **As an Administrative Assistant, you...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Solid State Pharma Full time

    Company OverviewSolid State Pharma Inc (SSPI) is a pharmaceutical research company with focus on solid state science and crystallization engineering. The company founded on the basis of scientific knowledge, hands on experience and advanced characterization technologies utilization. SSPI partners with global pharmaceutical companies to understand solid-state...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Armour Group Full time

    **Administrative Assistant** The Armour Group Limited is one of the leading construction and development companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region’s...

  • Administrative Assistant

    2 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:21-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Labour Board is an independent adjudicative body established under the Labour Board Act. We are responsible...

  • Administrative Assistant

    3 hours ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:21-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Labour Board is an independent adjudicative body established under the Labour Board Act. We are responsible...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Westwood Group Full time

    Are you a people person who has strong customer service skills that enjoys a fast-paced environment, problem solving, and multitasking? If so, you may be who we are looking for! We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for assisting with the day-to-day...

  • Administrative Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Arthritis and Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization.Primary DutiesAs an Administrative Assistant, you will:Greet...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Titan Security and Investigation Inc. Full time

    **Administrative Assistant** Titan Security is a company based out of Halifax, Nova Scotia, established in 2016. Providing a variety of services, such as mobile patrol, loss prevention, event and static security, crisis support and long-term care support, our focus being how we can better support our communities, especially the people within them. Our...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Acuity Counselling and Therapy Services Inc. Full time

    **Administrative Assistant** Acuity Counselling and Therapy Services is a multidisciplinary practice with a fast paced environment that is committed to providing timely mental health services to clients in need. We are looking to hire an Administrative Assistant to assist in running the front desk area at our clinic. **Key Responsibilities**: - Answer and...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Pseudio (Sherlock Clothing Ltd.) Full time

    Administrative Assistant - Buying TeamCome join our Head Office team and be part of the exciting behind-the-scenes aspect of the retail industry The Administrative Assistant serves as the first point of contact for all incoming calls and inquiries and maintains the day-to-day administrative responsibilities within the office. Duties include answering and...

  • Administrative Assistant

    2 days ago

    Halifax, Canada Thales Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Hearing and Speech Nova Scotia Full time

    **Hearing and Speech Nova Scotia** **Administrative Assistant (AA0124)** **Permanent, Full Time** **Non-Union Position** **Halifax, NS** **Start Date: ASAP** **End Date: N/A** **About Hearing & Speech Nova Scotia**: Hearing and Speech Nova Scotia (HSNS), established under the N.S. Society’s Act in 1963 provides audiology services to Nova Scotians of all...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 000C1-Jun2123APosition: Administrative Assistant - Schools Plus, Program and Student Services (12 month)Location: SchoolsPlus ProgramDepartment: SchoolsPlusAssignment: Administrative Assistant - 12-monthStatus: PermanentPercentage: 100%Start Date: Friday, September End Date:Posted: Wednesday, June :00 PMDeadline: Wednesday, June :00...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Faculty of Management - General **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S150-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment...