Branch Administrator

3 weeks ago

Toronto, Canada Schindler Full time

**Location: Toronto, ON, Ontario, Canada**
**Job ID**: 67808

**We ElevateYou**:
Join Schindler and help us elevate our world: Use your skills to allow megacities to grow. With our elevators and escalators, we keep the urban world moving.

Since 1874 Schindler has been a Citymaker with proud reputation for elevating not only buildings, but the well-being of everyone who lives and works in them. People, passion, and innovation are the pillars of our success.

**Join us as a**

**Branch Administrator (Toronto)**:
**We Elevate... Your Responsibilities**:
Reception
- Answer incoming calls to reception and direct caller to appropriate resource
- Order office supplies and maintain inventory
- Coordinate mail and courier preparation, track as necessary to ensure delivery; open, sort and distribute incoming correspondence
- Greet all parties entering the building and direct to appropriate resources
- Ensure reception area is organized, ensure area has a professional appearance

Facilities Support
- Act as liaison between Schindler and property manager to report any issues with building condition, required repairs.
- Coordinate arrangements with external service providers to support facilities related requests

Finance Administration
- Code invoices for accounts payable processing
- Issue and file purchase orders
- Close out outdated purchase orders

General Administration
- Complete fleet administration tasks including ensuring insurance documents are current, issuing vehicle assignment change notices, and monitoring vehicle maintenance schedule
- Provide administrative support to assist with ensuring ISO Compliance, and documenting Health and Safety Committee meeting minutes.
- Enter records for safety and technical training
- Coordination of training and maintenance of training logs
- Prepare various reports utilizing SAP and MS Office as directed
- Create and maintain field employee databases and files
- Process Employee Transaction Notice’s for field personnel
- Prepare union correspondence
- Complete work orders
- Develop and maintain local administrative procedures
- Review and support creation correspondence for field employees and customers
- Provide back up support and coverage for Service and New Installations Coordinators
- Event planning assistance and coordination
- Maintain and update manpower contact lists
- Support Key Account activities as needed
- Filing and other administrative duties as required (e.g. business cards, office supplies, personnel transactions)
- Prepare new hire packages for field personnel
- Closing of call backs
- Order safety supplies

**We Elevate... Your Best Self**:
**Knowledge**
- Post-secondary education, preferable university degree in business / finance related field
- Experience working in an administrative role is preferred

**Critical Skills**
- Proficient in MS Office
- Communication: Excellent verbal and written communication skills
- Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
- Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively
- Teamwork: Ability to interact with all levels and foster a teamwork relationship
- Knowledge of SAP reporting functions considered an asset

**We Elevate... You**:
**Can You Elevate Us?**:
At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health or disability.

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