Office Assistant C

1 week ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Reporting to the Director, Admin & Finance of the Faculty of Dental Medicine and Oral Health Sciences, provides administrative, logístical, and organizational support to the Dean’s Office and contributes to the efficient and effective running of the office. The incumbent also handles duties of a highly confidential nature and critical to the operations of the office.

Primary Responsibilities:
Participates in ensuring the smooth functioning of the unit. Collaborates with supervisor and others in establishing work priorities. Follows up on and ensures appropriate implementation of decisions made by supervisor. Supports the Faculty of Dental Medicine and Oral Health Sciences as part of its administrative back-up pool. Responsible for managing the Dean’s calendar, travel, and meeting schedule; schedules and coordinates the Dean’s meetings and assists with preparation of relevant documentation. Arranging and coordinating travel and accommodations for the Dean to national and international destinations in connection with University business. Prepares travel advances and expense reports for the Dean; processes purchase orders for the office and for all faculty events; pays invoices. Assists in coordinating logistics for events including invitations, room bookings and catering orders as appropriate. Schedule and coordinate meetings and assists with preparation of meeting documents, including writing accurate minutes. Ensures meticulous record retention, maintaining organized and accessible files. Maintains the electronic filing system in all areas pertaining to the Dean’s Office. Performs other related duties and participates in projects as required.

Other Qualifying Skills And/Or Abilities:
Demonstrated organizational skills, accuracy and attention to detail.

Strong interpersonal skills.

Organizational skills and ability to manage stress.

Resourceful and able to organize work, multi-task, meet deadlines, take initiative, and problem-solve.

Proven ability to work in a PC environment using MS Office (Word, Excel, Power Point & Outlook).

Strong written skills in French and English.

Responsible and dependable when handling confidential information and documents.

Knowledge of the University systems is highly desirable (Minerva, MMP).

Faculty/Unit: Faculty of Dental Medicine and Oral Health Sciences
- Minimum Education and Experience:

- High School Diploma 2 Years Related Experience
- Hourly Salary:

- (AMUSE C) $20.00
- Estimated Number of Work Hours per Week:

- 20 (Part time)
- Position Start Date:

- 2024-02-05
- Position End Date:

- 2024-08-30
- Deadline to Apply:

._

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