Housing Administrator

4 weeks ago

Oshawa, Canada Rossland Ridge Co-Op Full time

The Housing Administrator supports the Co-Op’s Board of Directors by ensuring that all administration activities within the Co-Op’s office is well coordinated with the Co-Op’s administration systems. They perform duties and responsibilities in the areas of member services, financial information processing, Board of Directors support, maintenance, office administration, enquiries. Housing Administrators should also be familiar with and have knowledge of the all Co-Op Legislation. This position will report to the President of the Board of Director's.

The duties in these areas of responsibility, may include, but are not limited to, any combination of the following core competencies and tasks:
**CORE COMPETENCIES**
- Written / Oral communications
- Ethics and Professionalism
- Attendance / Punctuality, Dependability
- Problem Solving and Analytical Ability
- Customer Service and Interpersonal Skills
- Safety and Security Awareness
- Team Work
- Planning and Organization
- Initiative and Adaptability
- Respect and adherence to ethical principles regarding data protection and confidentiality regarding any information obtained as part of the professional activity
- Internal Co-operative / Non-Profit “political awareness”

**OFFICE ADMINISTRATION AND ROUTINES**
- Maintain a clean and organized work environment
- Ensure bank deposits are deposited in a timely manner
- Ensure petty cash is being tracked and maintained
- Create / distribute reports, memorandums, notices and board meeting minutes
- Update arrears reports, late charges, NSF’s, payment and performance agreements
- Prepare NTA and boards eviction decisions to members and their related forms
- Attend Board/ GMM/ Member meetings or any other meetings as requested
- Set Board Agenda in conjunction with the President of the Board of Directors
- Prepare Board / Member meeting packages prior to the assigned deadline
- Prepare files to be send to Co-op Lawyers when needed
- Prepare vacancy reports for review
- Order and control office supplies for the office
- Process any incoming and outgoing mail and ensure it is received by the proper recipient
- Maintain parking lists (this includes waiting lists)
- Control keys for Co-Op
- Provide support and resources to various Co-op committees, clubs, etc

**INQUIRIES, APPLICANTS AND NEW MEMBERS/TENANTS**
- Coordinate the move in/out process
- Fill vacancies in a professional, expedient and efficient manner at all times

**FINANCIAL**
- Prepare and present monthly budget to the Board of Directors
- Work with the Co-Op’s auditor to assist in preparing the annual auditor’s report
- Ensure that the payables and receivables systems are functioning and conforming to Co-Op By-Laws
- Prepare cheque requisitions for President and Treasurer review and approval
- Enter all deposits and expenses into the accounting system
- Assist with the annual financial audit preparations as required
- Collect, count and deposit all laundry machine monies (if applicable)

**RENT-GEARED-TO-INCOME (RGI) - (Training Provided)**
- Collect all material from members as required in order to comply with the applicable legislation and Service Manager regulations
- Provide the appropriate notices in accordance with regulations

**Performance Measurements**

Your performance will be primarily measured on the following factors:

- Performance Objectives
- Initiative
- Inter-Personal Skills
- Communication

**Qualifications**

Skills/Abilities:

- Must possess superior customer service skills
- Must possess superior verbal and written communication skills
- Must be detailed orientated and possess excellent organizational skills
- Must show compassion and understanding
- Experience Required: 3-5 years of industry experience required

Schedule:

- Day shift
- Monday to Thursday

Salary
- To be determined based on experience

**Location**:

- Oshawa, ON:
**Experience**:

- Housing Administrator: 3-5 year (required)

**Job Type**: Permanent

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Day shift

Work Location: In person

Application deadline: 2023-08-31
Expected start date: 2023-09-11

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