Program Coordinator

3 weeks ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Municipal Affairs and Housing

**Location**:HALIFAX

**Type of Employment**: Permanent

**Union Status**: NSGEU - NSPG

**Closing Date**:19-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Municipal Affairs and Housing is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. Municipal Affairs provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in many areas including land use planning, budget planning and finance, infrastructure development, policy and program development.

The Department of Municipal Affairs and Housing is also responsible for ensuring the availability of safe, suitable, and affordable housing for all Nova Scotians. Our work involves making strategic investments, leveraging new funding, and building on critical partnerships to help further position ourselves to meet current and future housing challenges

**About Our Opportunity**:
Are you passionate about supporting municipal infrastructure projects and eager to contribute to meaningful community development? We’re hiring a detail-oriented Program Coordinator to join our team

As part of a collaborative team, you’ll work closely with engineers and financial officers to support the successful delivery of these programs. You’ll also contribute to the development of program delivery policies and foster relationships with all levels of government and non-governmental organizations. If you’re organized, communicative, and committed to enhancing community infrastructure, we would love to have you on the team.

**Primary Accountabilities**:
Reporting to the Program Lead, you’ll play a key role in administering our project funding programs to ensure successful delivery to our clients.

Key responsibilities include:

- Reporting and Communication: Prepare reports, presentations, and briefing notes for senior management, covering individual project issues, as well as the overall progress and outcomes of each program.
- Contract and Compliance Management: Draft contracts and amendments, conduct occasional site visits to monitor project progress, assess risks, and prepare necessary correspondence and financial reports.

Your contributions will ensure the smooth, compliant, and effective delivery of funding programs, supporting essential community infrastructure and development.

**Qualifications and Experience**:
A Bachelor’s degree in Commerce or a related field is required, along with at least one (1) year of experience in program administration.

You must demonstrate:

- The ability to develop and implement effective program policies and procedures.
- Exceptional organizational and time-management skills to handle multiple projects and deadlines efficiently.
- Proficiency in data entry and database management.
- Outstanding communication skills and the ability to prepare comprehensive reports, contracts, briefing notes and impactful presentations.
- Ability to work both independently and collaboratively within a team.
- Competence in Microsoft Office Suite (Word, Excel, PowerPoint).

While not required, it is highly desirable if you have:

- Experience working with federal and provincial grant programs related to municipal capital infrastructure.
- Familiarity with municipal government processes and infrastructure projects.
- A working knowledge of provincial environmental regulations, provincial procurement policy, aboriginal consultation, and the Municipal Government Act.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

- A completed related Masters Degree
- A completed related 2-year diploma and 3-years of related experience
- At least 5-years of related experience

**Salary Information**:
PR 05 - PR 13

$1,844.97 - $3,107.16

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

**Working Conditions**:
This position offers a balanced and supportive working environment with a regular work week of 35 hours, and 7-hour days. You will be based in a modern office setting, with occasional travel to project locations throughout the province. Work outside normal

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