Service Coordinator

2 months ago

Dartmouth, Canada Ainsworth Inc. Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today**

**Job Summary**:
The Service Coordinator/Dispatcher is the initial point of contact between the customer and field personnel. Receiving calls by telephone, the Service Coordinator/Dispatcher will troubleshoot to identify the cause of the customer’s concern, and if possible, provide technical support. In the event that the Service Coordinator/Dispatcher is unable to provide assistance, the individual will efficiently schedule service work, clearly inform field personnel of the servicing work to be done, and ensure field personnel have the required information to perform the work. The Service Coordinator/Dispatcher will also record accurately and in detail all work performed by field personnel, including the outcome.

**Key Responsibilities**:

- Professionally answer phones within specified response time targets, and accurately document customer requests for service in service management system.
- Prioritize and dispatch work orders to field service personnel in order to complete scheduled and unscheduled demand service work to meet service quality and responsiveness targets.
- Distribute work orders to field service personnel ensuring that appropriate Customer Portals are updated and individuals informed when work orders are completed.
- Follow up with customers and technicians when additional information is required, including documentation of service work performed.
- Log field service procurement card purchases daily to ensure all purchases are properly recorded in JDE.
- Create Purchase Orders for purchases related to Work Orders.
- Develop schedules for field service personnel, in conjunction with management, taking in to account work order priorities, due dates, time required, location, skills required, work load and urgency.
- Provide assistance to field personnel if needed
- Interface with customers and other departments as necessary to ensure successful completion of service.
- Handle customer service requests using strong interpersonal skills and a customer focus.
- Verify and process field personnel payroll.
- Act as Ainsworth’s customer advocate to expedite issues surrounding quality, service delivery and responsiveness. Provide support, guidance and make recommendations to Operations to ensure customer escalations are resolved.
- Initiate, change and/or revise scheduling and dispatch processes to ensure customer satisfaction with call scheduling and responsiveness is always a top priority
- Provide quotation support to field service technicians as required. Assist in the preparation of service quotes to customers, including contacting vendors to establish price and availability of replacement parts and/or repair items.
- Champions a high performance leading to enhanced customer interface satisfaction.
- Adhere to all company policies and procedures.
- Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations.
- Adhere to the Company’s Quality System operating procedures.
- Perform other duties as assigned by Management.
- Provides support and backup for other administrative/inside sales duties as requested.
- Knowledge of basic HVAC repair estimates is an asset.

**Qualifications**:

- 1-2 years of experience as a Dispatcher is required.
- Experience with national accounts is an asset
- Data Entry to Customer Web Portals
- Ability to follow and perform to customer guidelines
- Management of trades and subs to DNE guidelines
- Excellent customer service skills.
- Excellent verbal and written communication skills
- Attention to detail and multi -tasking
- Ability to exercise independent judgment and take initiative.
- Ability to work effectively under pressure.
- Graduate from a career college an asset.
- Demonstrated coordination, organizational, and interpersonal skills.

**Why work at Ainsworth (a GDI Company)?**

Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
**Benefits**: Comprehensive health, dental and medical benefits, including wellness supports, RRSP matching and generous vacation

**Growth**: In-house training and development, access to LinkedIn Learning and other professional development opportunities, Employee performance-based bonus program, where applicable

**Rewards**: Service milestones and peer recognition plus Employee Discounts and Incentives

**Diversity**: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

Ainsworth (a GDI com

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