Clinic/office Administrator

4 weeks ago

Ajax, Canada Integrate Physiotherapy and Rehab Full time

Duties:

- Be the face and voice of our clinic, whether on the phone or welcoming patients at the front reception desk
- Must have a personality that quickly puts people at ease
- Manage the front desk, including greeting patients, scheduling appointments, and answering phone calls
- Maintain patient files and ensure accurate documentation
- Collaborate with therapists to ensure high-quality patient care and satisfaction
- Monitor inventory levels and order necessary supplies for the clinic
- Handle any patient complaints or concerns in a professional and timely manner
- Timely submissions of all claims to insurance companies and follow ups regarding unpaid claims
- Managing WSIB approvals and overseeing WSIB/MVA billings
- Assisting the Physiotherapists as needed
- Be enthusiastic about working for our patients and deal with patient inquiries, including complaints efficiently
- Must have a strong, independent work ethic and the ability to also work well as part of our team
- Oversee the day-to-day operations of the clinic, ensuring smooth and efficient workflow
- Assist with Community outreach, Physician liaison, Marketing and promoting clinical services

**Requirements**:

- Previous experience in Physiotherapy/Rehab clinic or a similar role is preferred
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent communication skills, both verbal and written, with a professional phone etiquette
- Proficient in using computer software for file management and calendar management
- Knowledge of medical terminology and procedures is a plus

This is an exciting opportunity for a motivated individual to take on a leadership role in a busy clinic. We offer competitive compensation. If you are passionate about healthcare administration and have the necessary skills and experience, we would love to hear from you. Please submit your resume along with a cover letter detailing your qualifications for this position.

**Job Types**: Part-time, Permanent
Part-time hours: 20-25 per week

**Salary**: $18.00-$21.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Ajax, ON L1S 7K8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- clinic/office management: 1 year (preferred)

Work Location: In person

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