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Purchasing and Procurement Manager

4 weeks ago

Fort McMurray, Canada Mikisew Group LP Full time

**The Opportunity - **_Purchasing and Procurement Manager_**

**Position Purpose**:
Reporting to the Site Manager, the Purchasing and Procurement Manager will oversee and manage the purchasing and procurement processes and systems with the goal of vendor optimization, spending reduction and visibility and process design and efficiency throughout the organization. The Purchasing and Procurement Manager interacts and works closely with other members of the finance organization, tool crib attendants, regional business unit leadership, category managers, vendors and the purchasing group.

Due to the nature of this position, there will be on-call and overtime requirements as well as some travel.

**Duties and Responsibilities**:
**Full vendor management including but not limited to**:

- Negotiate vendor pricing to maximize savings.
- Set preferred vendors for each category spend to minimize total vendors and maximize savings through bundled negotiated pricing.
- Review, validate and process all new vendor requests adhering to Company policy and ensuring vendor optimization.
- Ensure all vendors are set up correctly by category, PO/Non-PO, qualification packages, preferred payment terms, payment information, etc.
- Perform vendor review and enact corrective actions as needed.
- Maintain vendor master data and perform routine and required updates as needed.
- Review vendor contracts and redline for required changes in terms that are beneficial to the Company.
- Manage goods received not invoiced (GRNI) including but not limited to sending out goods receipt reminders, validating accuracy of GRNI to ensure accurate monthly financials.

**Manage Company purchasing system iDocuments, including but not limited to**:

- Identify, create, and manage vendor and punchout catalogs to ensure ease of purchasing for all departments.
- Ensure correct system functionality with GL mapping by category, category spend classifications to ensure accurate costing of all purchases.
- Define and manage IDocuments workflow approvals in line with Mikisew set procedures.
- Ensure setup and training for accurate timely goods and service receipt in IDocuments.

**Manage Company fleet and fuel program including but not limited to**:

- Vendor lease, maintenance and fuel selection to maximize savings and meet operational requirements.
- Track monthly vehicle utilization, maintenance and fuel spending reports; create fleet management dashboards for operational visibility.
- Manage, review, and approve all vehicles based on current fleet utilization and future forecasting.
- Review and validate accuracy of coding for vehicle leasing, maintenance, and fuel to ensure accurate billing into CDMS.
- Review spending to ensure compliance with Company policies.

**Other managerial duties and responsibilities including**:

- Build relationships with key business partners in Business Operations, Accounting, Human Resources and Finance to develop purchasing strategies and reduced vendor pricing.
- Provide routine operational training on purchasing policies and systems; develop easily accessible training and quick reference guides.
- Manage Tool Cribs with process and inventory in Tool Hound
- Track and report on required savings; use those metrics to plan further savings initiatives and strategies.
- Act as change agent to lead significant purchasing and procurement projects that impact other departments.
- Adhering to organizational policies and procedures, including but not limited to Mikisew's Code of Ethics and Confidentiality Agreements.
- Other duties may be assigned as deemed necessary.

**Knowledge and Skills**:

- Firmly adheres to the values and ethics of Mikisew. Exhibits honesty, discretion, confidentiality, and sound judgment.
- General knowledge of purchasing and procurement processes.
- Analytical capabilities for procurement needs assessment and solutions identification for savings that positively impact operations.
- Strong organizational skills with demonstrated ability to prioritize, solve problems, and consistently meet deadlines.
- Proven team leadership skills and the ability to influence others at all levels of an organization.
- Ability to be multifunctional and to work with appropriate departments and regions for the development of shared services and opportunities, staff management and to maximize use of internal resources.
- Ability to work independently and be self-directed while still supporting the team as a whole.
- Excellent customer service focus, ability to quickly build strong working relationships with business partners and colleagues.
- Strong verbal and written communication skills matched with the ability to negotiate and build relationships with key stakeholders.
- Must be able to perform in a fast-paced environment with ability to manage competing priorities, multi-task and change priorities with mínimal supervision.

**Education and Work Experience**:

- Bachelor’s Degree in Business Administration, Accounting,