Accounts Receivable

5 months ago

Greater Toronto Area, Canada Clearway Full time

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs. Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

**Location: Head Office (Maple, Ontario) - There is no remote/hybrid opportunities for this position.**

**Hours: Monday-Friday, 8:00 am - 5:00 pm.**

The dual **Accounts Receivable/Payments Specialist** is responsible for carrying out assigned tasks within the Finance Team. This role reports to the Controller, Shared Services, but works closely with the Accounting Manager. The role also work with other Finance Team members, Operations colleagues to deliver an excellent customer experience across the Clearway Group and for Customers and Vendors. The role requires a full understanding of how Accounts Receivable and Payments processes impact the Sales to Receipt, Cash Management, and Month-end Close and Reporting processes..

**Dual Duties & Responsibilities**:

- Gain an understanding of the Clearway Group’s organizational structure and Chart of Accounts to support accurate recording of revenues, receipts, and payments.
- Assist Company personnel with transaction coding.
- Address inquiries and follow up with Company personnel, Customers, or Vendors on missing information or documentation.
- File Accounts Receivable and Payments documentation.
- Assist Finance and Operations Team members with meeting month-end process requirements and deadlines.
- Gain expert understanding of Accounts Receivable, Accounts Payable, and bank system functionalities to ensure the Company benefits from automation opportunities and configured controls.
- Assist with creating and maintaining Accounts Receivable and Payments process documentation.
- Assist with financial and tax audits as directed; pull supporting documentation and respond to queries as requested.
- Contribute to the Finance organization through other duties and projects as required and determined by the Controller, Shared Services or Accounting Manager.

**Accounts Receivable Duties & Responsibilities**:

- As scheduled and assigned by the Controller, Shared Services:_
- Create or update Customer profiles within the ERP.
- Deposit customer payments using bank hardware.
- Review Operations Team documentation for instructions on third-party customer progress billing or claim invoices; follow up as needed to ensure accuracy.
- Accurately and timely enter, self-review, and post third-party customer and inter-Company billings to ensure revenues are captured in a timely manner for project management purposes.
- Accurately and timely enter, self-review, and post third-party customer payments to ensure that receipts are captured in a timely manner for project and cashflow management purposes.
- Monitor the Accounts Receivable subledger and provides updates to the Controller, Shared Services, and Accounting Manager on the timing of expected payments and aging of receivables and holdbacks by customer and division to allow for collections follow-up and cash management forecasts.
- Support month-, quarter
- and year-end closing processes to ensure that financial records are complete and accurate.

**Payments Duties & Responsibilities**:

- As scheduled and assigned by the Accounting Manager:_
- Gather data, prepare analysis, and code Bi-weekly Employee Expense Reports for review and approval; process once approved.
- Process approved Cheque Requisitions, as received.
- Process Vendor Credit Applications, as received, for review and ap

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