Territorial Stewardship Program Coordinator

3 weeks ago

Invermere, Canada Shuswap Band Full time

Reporting to the Director of Territorial Stewardship, you provide key administrative, strategic, and operational support across the department’s various programs. With extensive knowledge of projects, engagements, stakeholders, and other key contextual linkages, you connect the dots across initiatives and see the big picture while having the expertise and wherewithal to keep things running smoothly in the day-to-day. With an eye for detail and a love of organizing, you make sure the team is supported and on-track to meet their program goals. Combining initiative, drive, and interpersonal skills, you support the Territorial Stewardship Director and Chief & Council with external engagements, strategic initiatives, internal and external communication, processes and procedures, and other areas where required.

**Responsibilities**:

- Support the Director with project planning and coordination for stewardship program development, planning, and continued innovation, enhancement, and capacity-building to meeting evolving needs of the Territorial Stewardship department.
- Assists in implementing all phases of Territorial Stewardship programs, from development to completion, while ensuring quality, on-time, and in-scope delivery.
- Assists in maintaining project budgets according to agreed project scopes and resources, including oversight on the need for scope changes.
- Coordinates colleagues, sub-consultants, and contractors (teams) required to support the successful delivery of works.
- Responsible for establishing solid relationships and ongoing communication with clients, sub-consultants, contactors, and other stakeholders.
- Assists in building a strong client network and organization reputation for delivery of high-quality services.
- Organizes and documents critical information and developments during all phases of programs; maintains comprehensive project documentation, plans, and reports.
- Supports the onboarding, and maintenance of project management systems, tools, and policies to create efficiencies and establish consistency; provides timely input to information management and tracking systems.
- Provides timely reports to the Territorial Stewardship Manager and Project Manager regarding critical developments and challenges associated with projects, funders, partners, and clients.
- Performs other related duties as requested.

**Education and Experience**:

- Post-secondary education in Administration, Project Management, Natural Resources, or related field, or a combination of education and experience.
- 1-3 years experience working in an office and/or administrative environment.
- Experience working with Microsoft Office and related business and communication tools.
- Experience building relationships with stakeholders, colleagues, internal and/or external partners.

**Skills and Abilities**:

- Ability to communicate effectively both orally and in writing.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Ability to take a proactive approach to problem-solving with strong decision-making capability.
- Ability to work well within a team environment and independently.
- Ability to work in a fast paced environment to achieve high performance goals.
- Ability to handle confidential information with discretion.

**Personal Suitability**
- Personally connects with people
- Demonstrates integrity
- Exercises sound judgment
- Makes things happen

**Conditions of Employment**:

- Must complete and pass a criminal record check.
- Must have a Class 5 Driver’s License with reliable access to a vehicle.

**Preference may be given to applicants with the following**:

- Experience working with a First Nation organization or within a culturally sensitive environment.
- Experience in project management.
- Experience in finance.
- Knowledge and understanding of First Nations Rights and Titles issues that affect land use, government, and industry relations.
- Knowledge of Shuswap Band culture.

Please submit a resume and cover letter, ensuring the cover letter clearly outlines how you meet the education and experience criteria.

**Application deadline: 11:59pm MT, December 15, 2024**

Or in person at: Shuswap Band Administration, 3A - 492 Arrow Road Invermere, BC V0A 1K2

**Job Types**: Full-time, Permanent

Pay: $38.46-$44.38 per hour

Expected hours: 32.5 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Invermere, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (required)

Work Location: In person

Application deadline: 2024-12-15
Expected start date: 2025-01-06

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