Executive Assistant

4 months ago


Grande Prairie, Canada Grande Prairie and District Catholic Schools Full time

**Position Overview**

The primary responsibility of this position is to create and maintain a records management system for the school Division. This includes, but is not limited to, performing data entry tasks, updating existing records, maintaining Division archives, retrieving information from the filing system when requested, maintaining up-to-date logs, scanning, and uploading files to create digital copies of physical records, processing and filing copies of incoming and outgoing physical correspondence, training of staff, and conducting routine verification to ensure integrity of the filing system.

In addition, the job provides a range of support for the senior executive team, including in the area of Freedom of Information and Protection of Privacy (FOIP), legal contracts, insurance, procurement, administrative procedures, policies, and preparing correspondences.

**Specific responsibilities include, but are not limited to**:

- Handles records management by developing and maintaining the filing system in accordance with Division policies and FOIP Legislation
- Develops and implements administrative systems and processes
- Handles material in a highly confidential nature
- Acts as a liaison with external and internal stakeholders
- Establishes and maintains strong relationships with all stakeholders
- Researches**,** prioritizes, and follows up with key individuals
- FOIP Officer for the Division
- Prepares files, documents, contracts
- Proactively manages timelines and anticipates demands
- Conducts research, summarizes information, and reports results
- Assists with policy and administrative procedure development
- Other duties as assigned

**Desired Qualifications and Experience**
- Diploma in an area related to office administration plus five years of directly related experience
- Records management principles
- Freedom of Information and Protection of Privacy (FOIPP) Legislation
- Design, implement and oversee special projects
- Alberta Education Act and regulations
- Microsoft Office 365 and associated software programs

**Job Types**: Full-time, Permanent

**Salary**: $65,000.00-$85,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Work Location: In person


  • Executive Assistant

    4 months ago


    Grande Prairie, Canada Grande Prairie Public School Division Full time

    Executive Assistant Position Full-Time The Executive Assistant is responsible for the efficient office operations, under the direction and supervision of the Executive Director. The Executive Assistant must possess the competencies of professionalism, accountability, strong oral and written communication, organization, time management, resourcefulness, the...


  • Grande Prairie, Canada KR Roofing & Exteriors Inc. Full time

    Position OverviewKR Roofing & Exteriors Inc. is in search of a meticulous Office Administrator to enhance our administrative team within the construction industry.Key ResponsibilitiesDevelop and implement efficient administrative processes.Manage task prioritization and coordination of office services.Assist in budget planning and financial tracking.Perform...

  • Executive Assistant

    1 month ago


    Grande Prairie, Canada Joe's Pizza Stone Full time

    Position OverviewAs an Administrative Assistant at Joe's Pizza Stone, you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will encompass a variety of administrative tasks that support our team and enhance productivity.Key ResponsibilitiesOffice Management: Establish and maintain effective office...

  • Executive Director

    24 hours ago


    Grande Prairie, Canada The Agency | A Two Twelve Company Full time

    Executive Director OpportunityThe Agency | A Two Twelve Company is assisting The Grande Prairie Regional Tourism Association in the recruitment of a dynamic team leader and business manager to serve as their Executive Director.About the RoleThe successful applicant will become a trusted ambassador for the Grande Prairie region, serving as the visible voice...

  • Executive Director

    20 hours ago


    Grande Prairie, Canada The Agency | A Two Twelve Company Full time

    Executive Director OpportunityThe Agency | A Two Twelve Company is assisting The Grande Prairie Regional Tourism Association in the recruitment of a dynamic team leader and business manager to serve as their Executive Director.About the RoleThe successful applicant will become a trusted ambassador for the Grande Prairie region, serving as the visible voice...


  • Grande Prairie, Canada Pathfind Full time

    Pathfind is collaborating with a distinguished and forward-thinking insurance brokerage to fill the role of Commercial Account Manager. This position is pivotal in supporting the Sales Team and working closely with the Senior Account Manager (Team Lead) to strategize, manage, and enhance the growth, renewal, and servicing of client accounts, ensuring the...


  • Grande Prairie, Canada Pathfind Full time

    Pathfind is collaborating with a distinguished and forward-thinking insurance brokerage to fill the role of Commercial Account Manager. This position is vital for supporting the Sales Team and working closely with the Senior Account Manager (Team Lead) to strategize, oversee, and enhance the growth, renewal, and management of client accounts, thereby...

  • Executive Chef

    1 week ago


    Grande Prairie, Canada Bean Brewers Inc. Full time

    {"h2": "Job Summary", "p": "At Bean Brewers Inc., we are seeking a skilled and experienced cook to join our team as an Executive Chef. As a key member of our kitchen operations, you will be responsible for planning and preparing meals, managing kitchen staff, and maintaining a clean and safe working environment. If you have a passion for cooking and a...

  • Executive Chef

    1 week ago


    Grande Prairie, Canada Bean Brewers Inc. Full time

    {"h2": "Job Summary", "p": "At Bean Brewers Inc., we are seeking a skilled and experienced cook to join our team as an Executive Chef. As a key member of our kitchen operations, you will be responsible for planning and preparing meals, managing kitchen staff, and maintaining a clean and safe working environment. If you have a passion for cooking and a...

  • Accounts Executive

    2 days ago


    Grande Prairie, Canada The Agency | A Two Twelve Company Full time

    p>POSITION: Executive Director JOB TYPE: Full Time The Agency is assisting The Grande Prairie Regional Tourism Association in the recruitment of a passionate, dynamic team leader and business manager to serve as their Executive Director. The successful applicant will become a trusted ambassador for the Grande Prairie region, serving as the visible voice for...


  • Grande Prairie, Canada Ambipar Response | Canada Full time

    Job Title: Intermediate/Senior Environmental ConsultantWe are seeking a highly skilled Intermediate/Senior Environmental Consultant to join our team at Ambipar Response | Canada. As a key member of our Ridgeline Environment division, you will be responsible for executing scopes of work and cost estimates under the supervision of the Project Manager.Key...


  • Grande Prairie, Canada Ambipar Response | Canada Full time

    Job Title: Intermediate/Senior Environmental ConsultantWe are seeking a highly skilled Intermediate/Senior Environmental Consultant to join our team at Ambipar Response | Canada. As a key member of our Ridgeline Environment division, you will be responsible for executing scopes of work and cost estimates under the supervision of the Project Manager.Key...


  • Grande Prairie, Canada Pathfind Full time

    Pathfind is collaborating with a distinguished and forward-thinking insurance brokerage to fill the role of Commercial Account Manager. This position is vital for the growth and maintenance of client accounts in a dynamic environment. As an Account Manager, you will work closely with the Sales Team and report to the Senior Account Manager (Team Lead) to...

  • Assistant Principal

    1 month ago


    grande prairie, Canada Grande Prairie Public School Division Full time

    Grande Prairie Public School Division is seeking qualified candidates for the position of Assistant Principal at our esteemed educational institution.Position Overview:As an Assistant Principal, you will play a pivotal role in fostering a positive learning environment and supporting the academic and social development of students. Your leadership will be...


  • Grande Prairie, Canada EMCO Corporation Full time

    Job Title: Customer Relationship ExecutiveCompany: EMCO CorporationAs a Customer Relationship Executive, your primary duty will be to connect with clients predominantly through telecommunication and electronic correspondence, delivering exceptional customer support to drive and conclude sales, surpass sales and profit goals to enhance profit sharing, all...

  • Accounts Executive

    2 days ago


    Grande Prairie, Canada The Agency Full time

    p>POSITION: Executive DirectorJOB TYPE: Full TimeLOCATION: Grande Prairie, AlbertaJOB SUMMARY:The Agency is assisting The Grande Prairie Regional Tourism Association in the recruitment of a passionate, dynamic team leader and business manager to serve as their Executive Director. The successful applicant will become a trusted ambassador for the Grande...


  • Grande Prairie, Canada BHAG CONSTRUCTION INC. Full time

    About the RoleWe are seeking a skilled Construction Assistant to join our team at BHAG CONSTRUCTION INC. As a key member of our operations team, you will play a vital role in ensuring the smooth execution of our construction projects.Key ResponsibilitiesLoad, unload, and transport construction materials to and from project sites.Erect and dismantle concrete...


  • Grande Prairie, Canada BHAG CONSTRUCTION INC. Full time

    About the RoleWe are seeking a skilled Construction Assistant to join our team at BHAG CONSTRUCTION INC. As a key member of our operations team, you will play a vital role in ensuring the smooth execution of our construction projects.Key ResponsibilitiesLoad, unload, and transport construction materials to and from project sites.Erect and dismantle concrete...


  • Grande Prairie, Canada Lids Full time

    strong>About Our CompanyLids Sports Group is the largest licensed sports retailer in North America, selling fan and fashion-oriented headwear and apparel across the US, Canada, Mexico, Europe, and Australia. Operating out of Indianapolis, IN, our retail stores offer officially licensed headwear and apparel from collegiate and professional sports teams, plus...

  • Account Executive

    4 months ago


    Grande Prairie, Canada Canadian Linen and Uniform Service Corp Full time

    **WHO WE ARE** Canadian Linen & Uniform Service (CLAUS) provides uniforms and related products to more than 300,000 customers nationwide, in virtually every industry. From designing and manufacturing to laundering and delivering, CLAUS works with local and national clients to create and maintain a total uniform solution that promotes teamwork and...