Academic Governance Assistant

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr7)

Job Title

Academic Governance Assistant & Faculty Secretary

Department

Associate Academic Governance Officers | Senate and Curriculum Services | Enrolment Services

Compensation Range

$4,009.00 - $4,214.00 CAD Monthly

Posting End Date

April 26, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

The Academic Governance Assistant performs complex secretarial and clerical work requiring independent action and judgment to support academic governance bodies, including the Senate, Council of Senates, Committees of the Senate and Council of Senates, and Faculty Councils.

Organizational Status

Reports to an Academic Governance Officer. Interacts with the Associate Registrar, Senate & Curriculum Services, Associate Academic Governance Officers, Academic Governance Officers, the AVP Enrolment Services & Registrar, members of Senate, and Deans of Faculties.

Work Performed

Provides meeting support for academic governance bodies; schedules meetings, prepares agendas, maintains contact lists, records minutes, maintains records coordinates meeting facilities.

Prepares and distributes packages of meeting materials for academic governance bodies; handles distribution of paper or electronic documents: arranges delivery of time-sensitive documents;

Responds to requests for information about student appeals, prepares appeals files for hearing, schedules hearings, and circulates hearing decisions;

Responds to inquiries of an interpretive nature based upon a thorough knowledge of University, Enrolment Services, Senate and Faculty policies and procedures;

Assists with research and data collection in support of Senate & Curriculum Services Management & Professional staff;

Maintains content on the Senate & Curriculum Services website;

Assists with data entry, proofreading, and editing of content for the University Calendar in compliance with established procedures;

Provides general secretarial support to the Associate Registrar, Senate & Curriculum Services and to Academic Governance Officers;

Maintains files for academic governance bodies;

Performs other related duties as required.

Consequence of Error/Judgement

Exercises initiative, tact and judgment in handling governance inquiries of a routine and non-routine nature. Works with conflicting demands and independently determines priorities. Must respect confidentiality of highly sensitive information. Errors or incorrect decisions could result in failure to meet governance and student-service objectives, delays for other staff, and embarrassment to the University. Damage to the University s reputation may occur if the incumbent does not respond appropriately to requests from Senators, senior administrators, student appellants, and other members of the University community.

Supervision Received

Reports to the Associate Registrar, Senate & Curriculum Services. Receives direction from other Management & Professional staff on specific projects, as appropriate. Works independently, under general supervision. Sets priorities and performs most duties independently, occasionally consulting supervisor with reference to new or complex problems.

Supervision Given

Coordinates the work of and provides project direction to temporary or part-time secretarial or clerical staff.

Preferred Qualifications
- High School graduation and 1 year post-secondary education.
- University Degree preferred.4 years related experience or the equivalent combination of education and experience.
- Proven ability to deal effectively and tactfully with students, faculty and the general public.
- Ability to work under pressure with minimum supervision in dealing with the demands of a busy office.
- Experience with UBC systems, (e.g., SIS, FSC, and SSC) is an asset;).
- Training and/or experience writing minutes and succinct summaries of complex proceedings. Knowledge of office procedures and practices and computer skills (PC / Windows environment with Microsoft Office and web publishing).
- Excellent oral and written communications skills, including ability to prepare and deliver presentations. Proficiency in English grammar, spelling and punctuation.
- A high degree of judgment applicable to handling sensitive policy issues and personal issues, such as student appeals.

  • Academic Program Assistant

    1 month ago

    Vancouver, Canada VanWest College Full time

    **Description**: This **Timings**: **Wage**:$21-22/hour - **Full Time - (35 hours a week)** **Start date: Immediate (March 2023)** **Required Skills and competencies**: - Undergraduate Degree (Bachelors) + Proof of adequate English proficiency (B2+, IELTS 7, or equivalent). - Administrative skills including computer literacy, correspondence, time...

  • Academic Support Assistant

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Front Counter 2 (Gr3) Job Title Academic Support Assistant Department SAS Support 2 | Student Academic Services | Dean's Office, Faculty of Graduate and Postdoctoral Studies Compensation Range $4,085.00 - $4,190.00 CAD Monthly Posting End Date November 15, 2023 Note:...

  • Academic Advisor

    4 days ago

    Vancouver, Canada Emily Carr University of Art + Design Full time

    **Job Title** - Academic Advisor**Temporary Full-Time Leave Replacement Position** **(** **ASAP** **until Further Notice)** **8:30am to 4:30pm / Monday to Friday** **(Telecommuting Options Available)** **Pay Grade H ($29.16 to $31.22 per hour)** Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other....

  • Academic Advisor

    4 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level C Job Title Academic Advisor Department Student Advising | Arts Academic Advising Compensation Range $6,378.58 - $9,189.17 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the...

  • Manager - Academic Services

    4 weeks ago

    Vancouver, Canada Innivec Full time

    **Manager - Academic Services** **Duties and Responsibilities**: **Program Management**: Overseeing the planning, development, implementation, and evaluation of educational programs and courses offered by the college. **Accreditation and Compliance**:Ensuring the college maintains compliance with relevant accreditation standards, government regulations,...

  • Associate Vice President, Academic Affairs

    4 days ago

    Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

    The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment...

  • Strategy and Governance Lead

    1 month ago

    Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

    The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment...

  • Associate Vice President, Academic Affairs

    1 month ago

    Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

    The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment...

  • Executive Assistant to Vice President, Academic

    1 month ago

    Vancouver, Canada EightSix Network Inc Full time

    Executive Assistant to Vice President, Academic Part Time / Full Time Executive Assistant to Vice President, AcademicPosition Job Title: Executive Assistant to Vice President, AcademicReports To: Vice President, AcademicPrimary PurposeThe Executive Assistant will provide comprehensive support to the Vice President, Academic, ensuring the efficient...

  • Executive Assistant to Vice President, Academic

    1 month ago

    Vancouver, Canada EightSix Network Inc Full time

    Executive Assistant to Vice President, Academic Part Time / Full Time Executive Assistant to Vice President, AcademicPosition Job Title: Executive Assistant to Vice President, AcademicReports To: Vice President, AcademicPrimary PurposeThe Executive Assistant will provide comprehensive support to the Vice President, Academic, ensuring the efficient...

  • Executive Assistant to Vice President, Academic

    1 month ago

    Vancouver, Canada EightSix Network Inc Full time

    Executive Assistant to Vice President, Academic Part Time / Full Time Executive Assistant to Vice President, AcademicPosition Job Title: Executive Assistant to Vice President, AcademicReports To: Vice President, AcademicPrimary PurposeThe Executive Assistant will provide comprehensive support to the Vice President, Academic, ensuring the efficient...

  • Academic Advisor

    1 month ago

    Vancouver, Canada Columbia College Full time

    About us Since 1936, Columbia College has offered quality educational programs, including a University Transfer Program fully integrated into the B.C. Transfer System, an Associate Degree Program certified by the Ministry of Post-Secondary Education and Future Skills, a University Preparatory Program, and a High School Program certified by the Ministry of...

  • Academic Advisor

    1 month ago

    Vancouver, Canada Columbia College Canada Full time

    About us Since 1936, Columbia College has offered quality educational programs, including a University Transfer Program fully integrated into the B.C. Transfer System, an Associate Degree Program certified by the Ministry of Post-Secondary Education and Future Skills, a University Preparatory Program, and a High School Program certified by the Ministry of...

  • Executive Assistant to Vice President, Academic

    1 month ago

    Vancouver, BC, Canada EightSix Network Inc Full time

    Executive Assistant to Vice President, Academic Part Time / Full Time Executive Assistant to Vice President, Academic Position Job Title: Executive Assistant to Vice President, Academic Reports To: Vice President, Academic Primary Purpose The Executive Assistant will provide comprehensive support to the Vice President, Academic, ensuring the...

  • Operations Manager, Academic

    3 weeks ago

    Vancouver, Canada Vancouver Community College Full time

    Position Information Posting Number 23AC0187 Position Title Operations Manager, Academic Pclass # A9898 Who We Are We acknowledge that Vancouver Community College (VCC) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this...

  • Administrative Assistant, Phsa Medical

    4 weeks ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant, PHSA Medical & Academic Affairs** PHSA Corporate Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and...

  • Undergraduate Academic Assistant – PRIDE-RX

    1 month ago

    Vancouver, Canada UBC Pharmacy Undergraduate Society Full time

    The PRIDE-RX team is looking to hire an Undergraduate Academic Assistant. Please see the attached job description for more information. If you are interested, please submit your Cover Letter and Resume to Lillian Chen (lc1998@), Program Manager by April 26, 2024 . You may access the job description here.

  • Indigenous Academic Advisor

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level C Job Title Indigenous Academic Advisor Department Student Advising and Engagement | Dean's Office | Faculty of Science Compensation Range $6,378.58 - $9,189.17 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary...

  • Associate Academic Advisor

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level A Job Title Associate Academic Advisor Department Academic Services | Engineering Student Services | Dean’s Office | Faculty of Applied Science Compensation Range $4,688.67 - $6,754.00 CAD Monthly The Compensation Range is the span between the minimum...

  • Executive Assistant to Vice President, Academic

    1 month ago

    Vancouver, BC, Canada University Canada West Full time

    Position Job Title: Executive Assistant to Vice President, Academic Location: Vancouver, BC (Hybrid) Reports To: Vice President, Academic Primary Purpose The Executive Assistant will provide comprehensive support to the Vice President, Academic, ensuring the efficient operations of the Academic leadership work including projects and social...