Associate Editor

1 week ago

Ottawa, Canada Canadian Centre on Substance Use and Addiction Full time

The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of Canadians. An NGO with a national focus, CCSA envisions a healthier Canadian society where evidence transforms approaches to substance use.

CCSA acknowledges that the First Peoples are the holders of Traditional Knowledge. We respect the power of the Indigenous ways of knowing and of Traditional Knowledge and commit to learning about and incorporating this knowledge into our work with proper guidance.

Reporting to the Director, Public Affairs and Communications (PAC), and assigned tasks by the Editor-in-Chief, the Associate Editor is responsible for the accuracy, style and presentation of written materials created by CCSA and ensures that documents and reports are coherent and consistent with CCSA’s goals and standards. Working with the Manager, Production and Workflow, and using project management software, the Associate Editor will help ensure a smooth workflow through the production process.

**Responsibilities**
- Complete stylistic editing, copy editing and proofreading for all organizational materials, including publications, PowerPoint presentations, Excel spreadsheets, promotional materials and web pages
- Assess the target audience with the author, project lead or both to determine the appropriate level of editing needed
- Recommend appropriate terminology in all written documents during stylistic and copy editing, including recommending improvements based on plain language principles
- Resolve any issues of clarity or meaning in documents with project leads and translator
- Ensure coherence, consistency and standardization of CCSA’s corporate identity and branding for all written communications during proofreading and document formatting
- Work with the Editor-in-Chief to maintain and promote the use of the CCSA’s Style Guidelines and Publishing Guidelines
- Collaborate with members of PAC and other divisions to determine the appropriate content and requirements for CCSA written communications and the design, scope and timelines
- Assist in writing CCSA communications products for broad audiences, including annual reports, web materials, policy documents, updates to partners, and news releases
- Work with the Manager, Production and Workflow, process production requests for editing, translation and graphic design
- Use project management software, such as Asana, to monitor production schedules
- Process copyright, publication and logo requests submitted to CCSA
- Participate in ongoing planning to ensure early identification of product requirements and impacts on resources

**Qualifications**
- Postsecondary education in journalism, communication, English or equivalent
- Minimum of five years’ years of experience editing research, corporate reports or both
- Experience in professional project co-ordination
- Knowledge of stylistic editing, copy editing, proofreading and plain language
- Experience working with _The Canadian Press Stylebook, The Canadian Press Caps and Spellings, Canadian Oxford Dictionary, Publication Manual of the American Psychological Association_ and other standard writing and presentation guidelines
- Demonstrated ability to produce clear English text
- Familiarity with the digital publishing process from manuscript submission through to publication
- Advanced skills in Microsoft Word, proficient with Excel and PowerPoint, and familiarity with other Microsoft 365 products
- Strong verbal and written communication skills
- Ability to communicate with other divisions to anticipate and manage workflow
- Ability to work independently and co-operatively with a high degree of initiative, responsibility and efficiency
- Ability to manage multiple complex priorities simultaneously, set priorities, and identify and address issues while meeting deadlines in a high-intensity environment
- Demonstrated negotiation and problem-solving skills

**Assets**
- Membership in Editors Canada or another editing association
- Knowledge of _Professional Editorial Standards_
- Bilingualism English and French (spoken)
- Plain language training

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