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Litigation Support Clerk

1 month ago

Montréal, Canada Smart & Biggar Full time

Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

Our Montreal office is currently recruiting for a bilingual Litigation Support Clerk. In this role you will provide administrative assistance for the litigation team in order to help them to defend and assert our clients’ IP assets against their competitors.

Responsibilities.
- Conflict checks, new client forms, preparing engagement letters;
- Opening new electronic files;
- Preparing certain routine correspondence;
- Monitoring litigation office supplies in local office (Montreal) and ensuring suitable quantities of same are maintained, coordinating with facilities manager as needed;
- Attending office as needed for onsite assistance (assisting paralegals with preparation of physical documents and taking to court as needed);
- Conducting corporate searches and factual research;
- Time entry and billing, including managing incoming invoices and preparing invoices;
- Monitoring budgets;
- Other administrative duties as required.

Qualifications, competencies and experience.
- Legal Administrative Assistant Diploma or relevant experience;
- Experience in a law firm or other Professional services an asset;
- Excellent interpersonal and communication skills including the ability to deal directly with clients and colleagues;
- Fluently bilingual (French-English);
- Excellent attention to detail, highly organized and proactive;
- Available for overtime, if necessary;
- Highly proficient in MS Office and ability to learn new software and technology quickly.

Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

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