Receptionist/administration Assistant

Are you passionate about providing exceptional customer service with a personal touch? Geransky Bros Construction, a leader in residential concrete foundations, is seeking a Full-Time Administrative Assistant to be the heartbeat of our daily operations. You will be reporting directly to the Office Manager, but will also be collaborating with the executive team as a whole.

**Responsibilities**:

- **Administrative Support**: Provide administrative support to staff members as needed.
- **Sales**: Greeting clients, taking customer gravel/topsoil orders, complete credit card payments.
- **Documentation and Record-Keeping**: Handling mail, maintain accurate records, files, and databases.
- **Accounting Data entry**: Match purchase orders to corresponding invoicing and enter in Quick Books, as well as petty cash reconciliation.
- **Safety Project Assistance**: Assist in safety initiatives by conducting research, preparing reports, purchasing PPE, and coordinating with various teams.
- **Confidentiality and Discretion**: Handle sensitive information with utmost confidentiality and exercise discretion in all communications and interactions.
- **Office Management**: Oversee office operations, including managing office supplies, equipment, and facilities, ensuring a smooth and efficient work environment.
- **Prioritization and Time Management**: Manage and prioritize multiple tasks, deadlines, and requests efficiently, ensuring the executive's schedule runs smoothly.

**Skills and Qualifications**:

- **Exceptional Organizational Skills**: Ability to multitask, prioritize, and manage time effectively in a team environment.
- **Excellent Communication**: Cheerful presence, with strong written and verbal communication skills to effectively interact with individuals at all levels.
- **Discretion and Professionalism**: Ability to handle confidential information with discretion and maintain a high level of professionalism.
- **Adaptability and Problem-Solving**: Ability to adapt to changing priorities and proactively resolve issues or challenges.
- **Attention to Detail**: Strong attention to detail in administrative tasks, document preparation, and data management.
- **Experience**: Previous experience in an executive support role or administrative capacity is required.

This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

This is an exciting opportunity for someone who is organized, detail-oriented, and enjoys providing excellent customer service. As a Administrative Assistant, you will play a key role in ensuring the smooth operation of our office. We offer competitive pay and benefits, including health benefits, and profit sharing options. If you have the necessary skills and are looking for a challenging yet rewarding position, we would love to hear from you.

**Salary**: From $22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Extended health care
- Life insurance
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 5 years (preferred)

Ability to Commute:

- Martensville, SK S0K 2T0 (required)

Work Location: In person

Application deadline: 2024-02-29
Expected start date: 2024-03-25