Scheduling Clerk

4 weeks ago


Belleville, Canada Hastings County Full time

2024-NON-HM-375

Hastings Manor has an opening for a permanent full-time Scheduling Clerk. This is a non-unionized position reporting to the Administrative Coordinator. The primary function of this position is to prepare, post and maintain team member schedules for Hastings Manor.

DUTIES:
Guiding Principles:

- Practice and uphold the mission, vision, values of Hastings/Quinte Long-Term Care services that focuses on a person-centered care philosophy.

Team Member Scheduling:

- Prepare and post bi-weekly team member schedules in accordance with union contracts and maintain master schedules.
- Ensure daily staffing requirements are met for all departments to ensure adequate program delivery can be maintained.
- Grant approval and replacement requests for statutory holidays, vacations, leaves of absence, etc., and ensure appropriate documentation is received.
- Review scheduling exceptions and approve or correct for payroll.
- Schedule team members for various training and development programs.
- Receive doctor certificates and sick leave request forms and forward them to the appropriate clerk.
- Ensure offers of modified work are presented to employees who have experienced a workplace incident and advise Administrative Associate.
- Other related duties as assigned.

Administrative Support:

- Receive medical certifications and payment request forms to be forwarded accordingly.
- Request job postings for unfilled positions.
- Conduct offers for temporary or permanent positions based on the collective agreement and forward recommendations to appropriate department leader with all applicable documentation.
- Submit change notices to Human Resources Department for status changes pertaining to team members.
- Answer team member general inquiries regarding schedules, vacation, sick absences, positions in accordance with the Collective Agreement.

Health and Safety:

- Immediately report and document all incidents of alleged, suspected, or witnessed abuse or neglect of a resident in accordance with the Fixing Long-Term Care Home Act, 2021 and home policies and procedures.
- Be aware of and follow emergency response procedures including all practice drills.
- Be accountable for the delivery of high quality, safe, and reliable care along with a safe working environment to ensure and protect the health and safety of those who use and deliver the programs and services provided by Hastings Manor.
- Works in a safe manner in accordance with the Occupational Health and Safety Act, associated regulations, other applicable legislation, County policies and procedures, and guidelines.

MINIMUM QUALIFICATIONS AND EXPERIENCE:

- Three year Post secondary school diploma in Office Administration, Business or related program.
- Minimum one year’s scheduling experience in a unionized 24/7 work environment.
- Proficient computer skills including Microsoft Word, Excel and Outlook.
- Strong clerical skills with the ability to prioritize and work efficiently and accurately.
- Strong interpersonal skills, patience and the ability to effectively communicate with staff.
- Ability to work with numerous interruptions.
- Capable of working with mínimal supervision.

HOURS OF WORK:

- Normal hours of work are 35 hours/week. Weekends are required on a rotating basis (1 of 3 or 1 of 2 weekends). Shift times vary from 6:00am, 6:30am and 9:00am start times.
- Occasional overtime may be required with little notice based on staffing needs.

WAGE RANGE: $49,703 - $58,146 per annum with excellent fringe benefits

Friday, September 20, 2024 by 4pm

Juliana Finney

Human Resources Advisor

Talent Management & Acquisition

**Job Types**: Full-time, Permanent

Pay: $49,703.00-$58,146.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

**Education**:

- DCS / DEC (preferred)

Work Location: In person

Application deadline: 2024-09-20


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