Project Support Lead

6 days ago

Surrey, Canada Fraser Health Full time

Why Fraser Health?:
Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We have an exciting
**Temporary Full Time** opportunity to join our team at
**Central City Tower** located in
**Surrey, BC.**

Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Come work with dedicated health care providers who are enthusiastic and committed to provide quality healthcare to our clients/patients/residents. We invite you to find out why more than 95% of new employees recommend Fraser Health as an excellent place to work. Work hard and have fun while you do it.

Curious to learn what it’s like to work here? Like us on
**LinkedIn** (fraserhealthcareers) for first-hand employee insights.

Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Provides project and contract support by coordinating key activities relating to the planning, procurement and implementation of the projects. Manages and coordinates document distribution, project schedules and formal communications with stakeholders. Prepares and maintains project work schedules, comprehensive document control records and tracking mechanisms, supports tracking of project financials. Schedules and attends project meetings; records and distributes meeting notes; monitors task lists and manages outstanding risks and issues.

**Responsibilities**:

- Provides technical project support to project teams by coordinating key activities related to the planning, and implementation of various initiatives for the project; tracks, documents and reports project status and results to the Leader, Directors and other stakeholders.
- Provides control point for all project documentation; reviews incoming requests for information, submittals, correspondence, inquiries, requests and instructions; determines requirements and refers matters to the appropriate person and/or department.
- Reviews and maintains an understanding of the project schedules, deliverables and commitments as per project charters and/or contract; provides technical assistance and advice on project status to meet formal legal and audit obligations and coordinates responses to inquiries.
- Conducts research into operational systems for purchase, upgrade and/or implementation into the various facilities by gathering system specifications, analyzing system needs in collaboration with leadership and project teams; provides recommendations on the various systems for implementation at the various sites.
- Assists with preparing and maintaining master project work schedules and financial records by liaising with the stakeholders on project and project deliverable status; provides status updates and assists in the development of progress reports.
- Assists with establishing document control records; creates and maintains tracking mechanisms for project issues, project risks and overall project schedule; maintains relevant files and follows up on needed actions; acts as a liaison with the project team(s) and other staff.
- Monitors communications between project teams and other stakeholders; establishes and maintains positive and effective working relationships with the various stakeholders by resolving issues that require project management support and/or of a sensitive nature.
- Coordinates and schedules appointments and meetings as required; determines meeting requirements and ensures all necessary documentation and equipment are available.
- Develops user documentation, such as training and downtime procedures to support the implementation.
- Participates on special projects and assignments, as assigned; conducts research, collects and analyzes relevant data; produces related reports, as needed.

Qualifications:
Completion of a Diploma program in Business Administration or related field plus three to five years of related experience in project management support, facilities planning, information system implementation or an equivalent combination of education, training and experience

Valid B.C. Driver's license and acc

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