Secretary Systemic Therapy, Op-oncology Clinic, Bc

1 month ago

Vancouver, Canada PHSA Full time

**Secretary Systemic Therapy, Op-Oncology Clinic,**

**BC Cancer Agency,**

**Vancouver BC**

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

The Secretary, Systemic Therapy performs a variety of secretarial and clerical functions in support of the administrative and clinical activities of the Systemic Therapy Process Team.

**What you’ll do**
- Screen and prioritize patient requirements for members of the medical team staff by determining urgency of incoming calls regarding patient treatment and taking appropriate action.
- Coordinate and book appointments and tests for patients as requested by the medical team by accessing the patient information system to enter and retrieve data.
- Relay patient information to and from doctors' offices and outside hospitals by contacting other departments or outside sources to obtain medical reports for patient visits.
- Type correspondence, reports and other documents from dictation or hand-written notes using a variety of software such as word processing, spreadsheet and database on a personal computer; draft routine correspondence for signature.
- Schedule meetings and appointments, book facilities, and arrange audio-visual equipment. Record, type, and distribute minutes of meetings. Take follow-up action when indicated in the minutes.
- Open, sort and forward incoming mail.
- Make travel arrangements for departmental staff and visitors as required.
- Prepare requisitions for office and other supplies for approval by Process Leader. Receive and monitor incoming stock against requisitions using computerized database and contacts other departments as necessary to resolve related problems.
- Perform record-keeping functions such as entry, retrieval and distribution of data from department scheduling systems for items such as clinic duty roster and monthly leave schedule.
- Maintain secretarial procedure manuals by typing and inserting new or revised procedures.
- Assist in maintaining the departmental time books by relaying information to appropriate personnel as obtained from Physician’s absence forms to ensure leaves are recorded in accordance with Agency guidelines and authorized by the Provincial Practice Leader, Medical Oncology or Process Leader.
- Maintain departmental filing systems by organizing and filing materials.
- Receive visitors to the work area as required.
- Perform other related duties as assigned.

**What you bring**

Education, Training and Experience
- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years' recent, related experience or an equivalent combination of education, training and experience.

Skills & Knowledge
- Ability to keyboard at 60 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

**Job Type**:Regular Full-Time

**Location**:600 West 10th Avenue, Vancouver BC V5Z 4E6

**Hours of Work**:0800-1600, Mon - Fri

**Requisition # **145654

**What we do**

BC Cancer is part of the Provincial Health Services Authority (PHSA). BC Cancer provides comprehensive cancer control for the people of British Columbia.

The Provincial Health Services Authority (PHSA) plans, manages and evaluates sp

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