Human Resources Administrative Assistant

4 weeks ago

Halifax, Canada Parks Canada Full time

Parks Canada - Mainland Nova Scotia Field Unit
Halifax (Nova Scotia), Maitland Bridge (Nova Scotia)
AS-01
Term
$61,980 to $69,317
For further information on the organization, please visit Parks Canada

**Closing date: 2 January 2025 - 23:59, Pacific Time**

**Important messages**:
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

**Duties**:
Join our dynamic Human Resources team under the guidance of our HR Manager This role offers a unique opportunity to provide multi-functional support across various HR activities, including staffing, health and safety, training, tracking, and testing. You’ll be the go-to person for procedural advice and information, ensuring our information systems and records are up-to-date and accurate.

In this position, you’ll collaborate closely with the HR team, playing a crucial role in supporting our field unit’s HR programs and regularly liaising with management. Additionally, you’ll provide essential administrative support to the HR team as needed.

We’re looking for a detail-oriented individual who thrives in a structured environment with clear rules and organized work methods. If you have a keen eye for detail and enjoy working in a supportive team setting, this role is perfect for you

**Work environment**:
Parks Canada is proud to be recognized by Forbes as one of Canada's Best Employers.

Why work at Parks Canada?
- ️ Work-life balance: We prioritize your well-being with an organizational culture and policies that support a balanced lifestyle.

Training and professional development: Our commitment to continuous learning ensures you can grow and advance in your career.
Beautiful work locations: With offices and sites in some of Canada's most breathtaking landscapes, your work environment may be as inspiring as the work itself.
- ️ Transfer and promotion opportunities: We provide room for career growth, with opportunities to explore diverse roles within Parks Canada.
- Flexible work arrangements: Enjoy the possibility of flexible hours, compressed work weeks, and a work culture that values adaptability.

**Intent of the process**:
This selection process will be used to fill one (1) full-time term employment opportunity in Mainland Nova Scotia Field Unit for one (1) year with possibility of extension.

The position is located in Halifax, Nova Scotia or Maitland Bridge, Nova Scotia.

**Positions to be filled**: 1

**Information you must provide**:
Your résumé.
- A secondary school diploma or an acceptable combination of education, training, and/or experience relevant to the position being staffed.

Degree equivalency
- Recent experience* providing administrative support ** for program delivery or managerial support in a Human Resources or other service-related office environment.
- Recent*experience in the use of databases and software packages such as Excel, Microsoft Outlook, Microsoft Word, or equivalent software(s).
- Recent is defined within the last 3 years.

**Administrative support is defined as, but not limited to preparing documents, drafting, editing, formatting, revising correspondence or reports, maintaining electronic files, scheduling and organizing meetings and virtual meetings, managing agendas and other related duties.
- Knowledge of administrative practices and procedures;
- Knowledge of Human Resources disciplines (ie. staffing, training, health & safety).
- Ability to plan, organize, problem solve, and prioritize various responsibilities and tasks under the pressure of deadlines;
- Ability to communicate effectively orally and in writing;
- Ability to be highly organized and detail oriented;
- Ability to think strategically and proactively identify issues and solutions;
- Ability to prepare, proofread, revise and format various documents;
- Ability to conduct research and gather, assemble and synthetize information from different sources.
- Sound judgement
- Effective interpersonal skills
- Take Initiative
- Integrity
- Experience in maintaining, creating and managing files, records, correspondence, and following up and consolidating responses for action items;
- Experience managing internal and external flow of information (dealing with confidential information, responding to requests, meeting deadlines, etc.);
- Experience using human resources systems (such as, but not limited to: PeopleSoft 8.9, Phoenix pay System, Public Service Resourcing System, etc.);
- Experience in compensation and benefits;
- Experience in data entry or administration of the Phoenix payroll system;
- Knowledge of Occupational Health & Safety legislation governing federal jurisdiction workplace;
- Knowledge of human resources policies and procedures such as s

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