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Academic Administrative Assistant

4 weeks ago

Ancaster, Canada Redeemer University Full time

**Please read the Job Description carefully.**

For 40 years, Redeemer University has stood out across Canada for its commitment to a Christian undergraduate liberal arts and sciences education that develops the whole person. Rooted in a Reformed Biblical worldview, and including a diverse community representing over 50 Christian denominations, Redeemer seeks to answer the fundamental questions about where we fit into God’s story while it prepares students to engage in society’s biggest challenges. A rigorous academic program with an interdisciplinary core is supported by a vibrant community characterized by caring discipleship. The result is an enriching and transformational educational experience integrating faith, learning and service.

Redeemer offers 34 majors and streams that lead to either a Bachelor of Arts, Bachelor of Science, Bachelor of Education, Bachelor of Kinesiology or Bachelor of Business Administration degree. Redeemer currently serves nearly 1,100 students and its faculty are engaged in teaching, service to the community, and research, some of which is supported in part by the Natural Sciences & Engineering Research Council of Canada (NSERC), the Social Sciences & Humanities Research Council of Canada (SSHRC), and other funding agencies and donors.

A privately funded and publicly chartered institution, Redeemer offers excellent Christ-centred undergraduate teaching, strong investments in research, rich student-faculty interaction, and unique opportunities for experiential and holistic learning. As a member of Universities Canada, Redeemer produces graduates who are accepted into graduate programs across the continent and beyond. In recent national surveys, Redeemer students have ranked the school as one of the top universities in Canada for overall student satisfaction, especially for providing a nurturing and challenging academic environment along with its warm on-campus community.

Located on a beautiful 86-acre campus in Hamilton, Ontario, Redeemer operates under a charter from the Government of Ontario and is a member of Universities Canada (UC), the Council for Christian Colleges and Universities (CCCU), and the Canadian Council of Christian Charities (CCCC).

**The Position**

The Academic Administrative Assistant (AAA) provides administrative support to the Vice President, Academic (VPA), the Associate Vice President and Dean, Academic (AVPDA), and the school and associate deans. The AAA administers, organizes and performs a wide range of administrative duties ,dealing with confidential and sensitive matters, combined with a thorough understanding of departmental policies and procedures and the nature of academic programs in a university academic setting. The AAA regularly makes requests of, and directs, faculty on behalf of the VPA, AVPDA and the deans; and ensures the timely and reliable movement of academic business from the academic schools/areas through appropriate approval processes. The AAA’s typical day involves a delicate balancing act of dividing time between long-term planning, shorter-term administrative work, and responding to a wide range of requests from and needs of the VPA, AVDPA, deans, faculty, and staff.

**This is a 100% FT position.**

**Responsibilities**

**ADMINISTRATIVE DUTIES TO THE DEANS AND DIRECTOR OF THE CORE PROGRAM (50-60%)**

The AAA keeps the academic business of the university flowing in a timely and orderly fashion. Among other things, the AAA:

- Scheduling faculty and staff appointments, committee meetings, and any other meetings for the deans as requested.
- Serves as a liaison between the academic deans and on-campus and external visitors.
- Communicates with faculty members, staff, students, community partners, and others on behalf of the deans being committed to the highest level of professionalism in all interactions.
- Directs the movement of academic business and documents through appropriate approval notification and approval processes.
- Maintains VPA database and creates related databases used to provide statistics and reports as requested in a timely manner.
- Schedules meetings, prepares and distributes material for meetings and reviews minutes to advise the deans and aid in the follow-up of action items
- Communicates with, schedules and organizes the materials from faculty for the annual year-end interviews, in addition to preparing the files for the supervising deans.
- The AAA provides additional support to the AVPA beyond that given to the deans, including overseeing the AVPA’s schedule and calendar.

**ADMINISTRATIVE DUTIES TO THE VICE-PRESIDENT, ACADEMIC and ASSOCIATE VICE-PRESIDENT, ACADEMIC (5-10%)**

The AAA provides regular support to the Vice-President Academic and Associate VP, Academic in the following manner:

- Provides coverage for the EA to the VPA when necessary, including when the EA to the VPA is on leave or on vacation, ensuring that the VPA is supported and the VPA’s office processes that require timely att