Team Assistant

4 weeks ago

French River, Canada Niijaansinaanik Child and Family Services Full time

Reporting to the Manager of Legal Services, the Team Assistant (TA) is responsible for providing administrative and technical support services to the legal service team. The TA will also provide support to ensure that administrative systems are functioning effectively and efficiently in support of smooth implementation of Niijaansinaanik’s services for staff, clients, visitors and the public at large. The TA will also be responsible for clerical and reception duties as required.

**Clerical and Reception Support**:
Provide efficient and effective clerical and reception support to the team.
- Perform clerical functions such as preparing correspondence, faxing, photocopying and filing
- Ensure Team ‘Shared Calendar’ is up to date
- Record and distribute incoming and outgoing mail and faxes
- Respond to telephone inquiries for staff and services

**Administrative Functions**:
Coordinate and perform day-to-day administrative duties.
- Manage and monitor the administrative workload within the team
- Coordinate and maintain office equipment and supplies
- Order, distribute and maintain inventory of supplies
- Prepare, organize, schedule and document team meetings

**Financial Coordination and Public Relations**:
Administer financial processes and to develop and distribute promotional material.
- Responsible for team petty cash and ensuring monthly reports are forwarded to the Finance Department
- Implement financial processes in the performance of duties such as purchase orders, securing quotes, etc.
- Support the development and implementation of an Agency comprehensive public relations strategy
- Order and distribute public relations pamphlets and supplies
- Prepare, organize, schedule and document team meetings

Preference will be given to applicants of Native ancestry, please self-identify.

We thank all those applicants for their interest, however, only those selected for an interview will be contacted.

**Position Location : Magnetawan Office Location**

**Closing date**:May 15 at 4:00 p.m.**:
**REQUIREMENTS**:

- Qualifications: Administrative Assistant or related diploma
- legal Assistant preferred; Two (2) years experience in an administration position in a First Nation or Aboriginal social services agency
- Knowledge of Niijaansinaanik Child and Family Services programs and services
- Respect for, sensitivity towards as well as knowledge and understanding of Anishnawbek culture,
- traditions and the Seven Grandfather Teachings
- Have knowledge of standard office procedures
- Have extensive knowledge of computers and standard computer software programs (e.g.
- Excel, Word).
- Working knowledge of a multi-line phone system, office equipment: fax, photocopiers, shredder,
- scanners etc.
- Must provide a clear Police Records Check
- Must provide a Class ‘G’ Ontario Driver’s Licence, have access to a vehicle and have the ability to
- travel
- Must have $1M auto insurance liability coverage
- Must provide a three-year uncertified Driver’s Abstract
- Niijaansinaanik Child and Family Services is a provincially designated Child Well-Being Agency that provides Prevention and Protection, Child and Family services that reflect values, beliefs and principles rooted within the Anishinabek culture. We serve the communities of Wahnapitae, Dokis, Henvey, Magnetawan, Shawanaga, and Wasauksing First Nations._

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