Student Accounts Jr. Analyst

2 weeks ago

Oakville, Canada Sheridan College Full time

Reporting to the Manager, Student Accounts, the Student Accounts Jr. Analyst supports the student experience business model for the OTR and Sheridan by providing operational and reconciliation support for the Student Accounts Office. The incumbent is responsible for reconciling departmental transactions and reporting on balances to support service delivery objectives and compliance with policy, specifically in the following areas: student fees, payments, refunds, collections, and accounts receivable. The incumbent is responsible for account and database maintenance as well as the generation of student tax forms released by the department. The incumbent ensures work is completed in accordance with generally accepted accounting principles (GAAP) and the guidelines established by Sheridan and the Ministry of Colleges and Universities. The incumbent works with the Manager to support the implementation of new policies and procedures and recommends improvements for the effectiveness and efficiency of related processes through technology and best practice.

**What You’ll Be Doing**
- Retrieves, tracks, and prepares incoming student account payments from multiple sources.
- Organizes and regularly reviews financial aid reports to ensure all eligible disbursements to students are completed.
- Responsible for setting up, administering, and reporting on student payment plans.
- Responsible for generating and communicating student tax forms released by the department.
- Administers College Student Accounts policies and procedures and the Province of Ontario Freedom of Information and Protection of Privacy Act
- Analyses the student account trial balance, completes actions required to address credit balances, including recording revenue and supporting student refunds.
- Collects data and prepares reports which effectively communicate department information to organizational leadership and key stakeholders to support decision making.
- Responsible for updating and validating MCU database financial information for submission of tuition fees for students with permanent disabilities.
- Assists with internal and external audit data requirements and investigation.
- Works with other departments to resolve inquiries and investigations related to reconciling items affecting the student account trial balance.
- Assists in month-end and year-end closing activities.
- Ensures integrity of General Ledger is maintained by reconciling various general ledger accounts.
- Performs a variety of data integrity checks which include some advanced Excel functions including, PIVOT Tables, VLOOKUP, UPPER, TEXT, ROUND, Charts, Aging Report etc.
- Develops documentation on department procedures and reconciliation.
- Evaluates current operational processes and recommends improvements to ensure accuracy and timely reconciliation of department transactions.
- Supports staff and students registered with Accessible Learning by guiding them through MCU policy in relation to taking a reduced course load.
- Acts as a back up for the other team members of the Student Accounts Office.
- Participates in special projects and other duties as assigned.

**About You**

You have excellent **written and oral communication skills**.

You are a **student/client centered** individual with a passion for enhancing the student experience.

You enjoy staying **organized **can integrate multiple streams of information, **prioritize** and track multiple projects to meet a demanding workload and keep things running smoothly.
- 3-year diploma/degree plus professional certification or equivalent in business administration, accounting, or finance.
- A minimum of 2 years working experience with PeopleSoft or other financial management systems, Word and Excel (at the intermediate level) as well as experience with account reconciliations (equivalencies to be considered).
- Must be computer literate, and have advanced problem-solving skills, knowledge and experience with accounting principles, mathematical calculations and general ledger cost accounting and distribution.
- Must have demonstrated experience working and communicating with all levels of staff.

**Who We Are**:

- For more information, visit: Why Work at Sheridan

**Other Details**

**Faculty/Department**: Office of the Registrar
**Campus Location**: Trafalgar (may be assigned activities at any Sheridan campus).
**Work Categorization**: Hybrid | On site 3 days/week
**Reference #**: J0324-0493
**Employee Group**: Support - Permanent
**Payband**: G
**Hourly Range**: $32.42 - $37.57
**Hours**: 8:30 am - 4:30 pm
**Hours/Week**: 35
**Application Deadline**: April 22, 2024

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our co

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