Architectural Coordinator

5 months ago

Boucherville, Canada Rona Inc. Full time

**Please note that**:

- Our Hybrid Workplace Policy establishes that associates need to have a reliable transportation to and from our corporate head office located in Boucherville (Quebec), to come to the office on a regular basis.
- We require all our head office associates to be proficient in French, spoken and written.

At RONA, over 26,000 employees let their passion blossom every day. Our teams are driven by the desire to help people bring their projects to life and are committed to making a difference in the communities we serve.

We operate or service some 450 corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging from neighbourhood hardware stores to big box stores, our RONA, Lowe’s, Reno-Depot, and Dick’s Lumber banners are always looking for dedicated employees to help meet the needs of all DIYers and contractors.

You’ve got the talent? We’ve got the tools Here, your work and ideas will contribute to building a flourishing organization. Your voice will always be heard and valued. You’ll find career opportunities that live up to your ambitions and be able to further develop your unique set of skills.

So if you’re looking to do what you love, we could be perfect for each other.

**Our expectations**

**Your role**
- Maintains current reports and distributes to other teams as required within RONA for RONA’s Development and Construction. Compile minutes from team meetings, manage weekly PSR Report
- Assist with preparation of construction bid packages and supply required information to the appropriate personnel necessary to develop and send the tender packages out of tender.
- Assist with the review and analysis of project tender and assemble all cost (soft and hard) into budget format for comparison to the budget approved by senior management.
- Works closely with Lowe’s Construction Project Manager to ensure that project closeout materials are uploaded to SharePoint / Teams.
- Assist with the administration of contract documents.
- PAR Workbook creation for project approval
- Ability to multi-task and stay organized, meeting daily project priority needs.
- Assist with preparation and issuance of change orders in a timely manner per the requirements of the contract agreement.
- Processes payment of contract payment requests (invoice payment; review, coordinator appropriate approvals, file, track and submit for payment). Point of contact for all vendor inquiries/payment status/issues with invoices.
- Manage new vendor set-up process, including assisting/drafting project SOW, Master Professional Services Agreements (MPSA) when needed.
- Set-up and coordination of Letters of Credit and transfer of funds related to construction and development activity. Includes tracking of funds from set-up to release.
- Coordinates contractor prequalification process, reviews and compiles submissions for final review by the RONA Development and Construction Team.
- Coordinates project Reimbursements/Disbursements; updates tracking spreadsheet, copies data/backup, coordinates with consultants, prepares invoices and processes/codes payments.
- Prepares and submits monthly accruals, detailed by vendor.
- Owns E&C Project Change Order Tracking Log; tracks individual change orders by category for review at project close/lessons learned.
- SharePoint / Teams Administrator; Sets up new businesses and individuals in SharePoint / Teams, adds consultants/contractors to specific projects and acts as first point of contacts for all questions/issues from internal and external users.
- Receives, compiles, and distributes RONA Development and Construction Vacation/Travel Schedule on a regular basis.
- Coordinates all certified check requests, creates PO’s, completes and submits payment/EFT requests. EFT set-up with Vendors
- Assists with management of the Project Termination and Spend Write-Off processes.
- Management of Project Documentation Archives
- Provides direct administration support to RONA Director of Construction.

**The qualifications we are looking for**
- Excellent organizational skills, «self-taught» with the initiative to work independently.
- Excellent clerical skills
- Ability to work with Oracle PeopleSoft
- Strong interpersonal/communication skills with the ability to work effectively at all levels of internal and external organizations are essential.
- Proficiency with various software packages including Microsoft Office and Excel.
- Ability to assist with management of Lowe’s project management platform; SharePoint / Teams.
- Assist with coordination of project permitting.
- Training in project management and a working knowledge of MS Project, AutoCAD would be an asset.
- Our Hybrid Workplace Policy establishes that associates need to have a reliable transportation to and from our corporate head office located in Boucherville (Quebec), to come to the office on a regular basis.
- We require all our head office asso

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