Co-op Program Assistant

3 weeks ago


Edmonton, Canada University of Alberta Full time

**Department** ENG WIL, Co-op and Career Connections

**Salary range** $44,016.45 to $58,952.54

**Hours per week** 35

**Grade** 6

**Posted date** November 5, 2024

**Closing date** November 19, 2024

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **This role is in person. Work takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Faculty of Engineering**

We serve students and employers by establishing and nurturing mutually beneficial relationships that facilitate the transition from classroom to career, enhance employability, and foster lifelong personal growth and career success. By doing this, we help our organization achieve reputational excellence in preparing students to become future leaders in society. We steward our resources by cultivating and maintaining long-term relationships and by upholding a standard of excellence in our work-integrated learning programs.

**Position**

If you have office experience, enjoy working with students and have exceptional attention to detail, we would like to hear from you. The Faculty of Engineering is looking for a Program Assistant to join the Engineering Co-op team.

Under the direction of the Team Lead Administration (Engineering Co-op), the Program Assistant provides key support for the successful delivery of Engineering Co-op recruitment services as well as for the daily activities within the office.

As the first point of contact in the office, administrative backup coverage for Student Services and Engineering Career Connections is also required.

**Duties**
- ** Communication**:

- Greets students and visitors during the Co-op recruitment period providing assistance for the facilitation of the recruitment interviews.
- Communicates daily with team members from Engineering Co-op, Student Services and Engineering Career Connections.
- ** Document/Materials Development**
- Provides time-sensitive data entry for Engineering Co-op into the software platform campusBRIDGE.
- Reviews and posts jobs for the Engineering Co-op program recruitment.
- Inputs interview schedules and assists in monitoring them.
- ** Program Operations**:

- Compiles and maintains data in campusBRIDGE (as required: job postings, interview schedules, pending work term placements closing job postings and grade input).
- Assists with scheduling and coordinating interview rooms.
- Provides coordination and assistance with co-op events.
- Tracks interview signups.
- Manages phone transfers for interviews.
- Provides clerical support for Administrative Assistant.
- Maintains digital files in the filing platform Alfresco.
- Updates inventory of office supplies.
- Sorts and distributes mail.
- Provides backup administrative coverage for Student Services, Engineering Career Connections and in-house psychologist.
- Reports required facility maintenance.
- Post notifications and event signage.
- Other projects and duties as assigned.

**Minimum Qualifications**
- Minimum one to three years in an office environment
- High School Diploma
- Excellent interpersonal skills with both internal and external clients
- Demonstrated accurate data entry experience
- Experience with database systems such as CampusBRIDGE and/or knowledge of electronic filing systems (such as Alfresco)
- Proven attention to detail essential with high levels of accuracy
- Excellent problem-solving abilities
- Excellent verbal and written communication skills
- Strong organizational skills and the ability to prioritize workload and time effectively

**Preferred Qualifications**
- Completion of an Administrative Professional program
- Familiarity with University policies and procedures is an asset

**Application Instructions**:
**_ Along with your resume, please submit a cover letter that outlines why you believe you are the right person for this position. In your cover letter, please provide a detailed answer to the following question: "How will you contribute to a culture of trust,



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