Facilities Coordinator

3 months ago

Longueuil, Canada CBRE Full time

**Coordonnateur(trice) des installations et des fournisseurs / Facilities and Vendor Coordinator**

**Job ID**
- 186196**Posted**
- 30-Sep-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Building Management, Engineering/Maintenance, Facilities Management

**Location(s)**

Longueuil - Quebec - Canada

**À propos du poste:
- En tant que coordonnateur(trice) des installations et des fournisseurs, vous travaillerez avec les clients, les fournisseurs et les entrepreneurs pour s’assurer que les tâches et les ordres de travail liés aux installations sont réalisés
- Ce poste appartient au secteur de la Gestion des installations, qui se concentre sur tous les aspects des opérations d’un ensemble d’actifs, en offrant un soutien aux gestionnaires d’installations pour les réparations et les plans d’investissement.

**Responsabilités**:

- Superviser et coordonner les fournisseurs de services pour s’assurer qu’ils mettent en œuvre et respectent l’ensemble des procédures, des politiques et des formats de rapport.
- Accueillir toutes les demandes des clients et recevoir les bons de travail.
- Recueillir des rapports d’information pour connaître les résultats et l’état d’avancement des travaux.
- Classer les bons de travail, les propositions et autres documents soumis par les fournisseurs.
- Suivre les instructions, la correspondance sommaire et les notes de service et poser des questions de clarification.
- Répondre aux demandes normales ou aux plaintes émanant de clients, de collègues et de superviseurs.
- Appliquer les procédures existantes pour résoudre de front les problèmes.
- Mener à bien ses tâches et ses fonctions tout en respectant les méthodes de travail telles qu’elles ont été définies.Inspections du site en fonction des besoins.**About the Role**:

- As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

**What You’ll Do**:

- Supervise/Coordinate with service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
- Acknowledge all client inquiries and collect work orders.
- Collect information reports to find out performance and progress status.
- File work orders, proposals, and other paperwork submitted by vendors.
- Follow instructions, short correspondence, and memos and ask clarifying questions.
- Respond to common inquiries or complaints from clients, co-workers, and supervisors.
- Use existing procedures to solve straightforward problems.
- Impact through clearly defined duties, methods, and tasks are described in detail.Site inspections as required.**Nos exigences**:

- Diplôme d’études secondaires ou d’équivalence d’études secondaires (GED) et jusqu’à deux ans d’expérience professionnelle liée avec l’emploi.
- Capacité à suivre les règles et les normes de travail de base dans le cadre de ses fonctions.
- Compétences en communication pour transmettre des informations de manière efficace.
- Une bonne connaissance de l'anglais et du français est requise car ce rôle nécessite une communication régulière en anglais et en français avec les clients et le personnel situés dans toutes les provinces Canadiennes et aux États-Unis.
- Connaissance pratique des produits Microsoft Office. Par exemple, Word, Excel, Outlook, etc.
- Compétences organisationnelles avancées et esprit de curiosité.Niveau de numératie de base. Capacité à effectuer de simples équations, notamment des pourcentages, des rabais et des majorations.**What You’ll Need**:

- Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future
- High School Diploma or GED with up to 2 years of job-related experience.
- Communication skills to exchange straightforward information.
- A good knowledge of English and French is required as this role requires regular communication in English and French with clients and staff located in all Canadian provinces and the United States
- Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups**CBRE GWS**
- CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's

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