Operations Coordinator

3 days ago

Peterborough, Canada Ontario Onsite Wastewater Association Full time

**Job Summary**
The Operations Coordinator is responsible for providing coordination of the day to day activities of the association including bookkeeping, administrative and clerical support to the Executive Director, Executive Committee, the Board of Directors, and the Association’s Membership. Additionally, the Operations Coordinator supports the Association’s various committees and assists them in meeting their obligations by providing organizational and clerical support functions.

**Duties**

The Operations Co-ordinator position with OOWA includes, but may not be limited to, the following functions and activities:
1. Operational and administrative co-ordination and assistance to the Association’s Executive Director, Executive Committee, Board of Directors, all committees and their chairs, as well as any Task-Force groups in the continuous development of their specific objectives or special projects. This may include, but is not limited to:

- General office organization.
- Database management.
- Answering phones and handling enquiries as applicable.
- Obtain service provider quotes.
- Maintain OOWA’s website domain, SSL, and hosting services.

2. Administration and organization of all OOWA Committee meetings in assistance to Committee Chairs in clerical and co-ordination functions. This may include, but is not limited to, tasks such as scheduling, report and agenda preparation, attendance, minute-taking, record keeping, communication and meeting facilitation duties.

3. Administration and organization of all OOWA monthly Board of Directors meetings in assistance to the Executive Director, in clerical and co-ordination functions. This may include, but is not limited to, tasks such as scheduling, report and agenda preparation, attendance, minute-taking, record keeping, communication and meeting facilitation duties.

4. Assistance in the planning and co-ordination of OOWA and industry meetings and events to the Events Committee, or any other committee. Special attention will be allocated to assistance in the co-ordination of the annual conference, with direction from the Events Committee, Executive Director, and Board of Directors, to include the following:

- Meeting and co-ordination with Conference Committee
- Promotion and co-ordination of conference advertising and the advertising program
- Co-ordinate and deliver administrative clerical services and duties related to the conference, and any related schedule of events prior to, during and following the annual conference.

5. Finances and operational support shall be conducted as directed by the Executive Director and/or Treasurer. These tasks may include, but are not limited to:

- Invoicing to advertisers or other service providers for OOWA transactions such as those from the newsletter, conference exhibitors, conference sponsors with communication copied and co-ordinated with the Executive Director.
- General accounts receivable tasks
- Processing of credit card payments and conducting bank deposits

**Reporting Protocol**

The OOWA Operations Co-ordinator shall report directly to the Executive Director. When required or directed, the position may also need to report to the Executive Committee and/or Board of Directors.

The Operations Co-ordinator shall provide the Executive Director with a monthly activity report to ensure that the Association’s objectives are being met. The report will also assist the Executive Director with any modifications that may need to be made to the operation coordinator’s activities.

**Experience**
- Post-secondary College diploma and/or relevant experience
- 3-5 years of relevant experience preferred
- Proficient in Quickbooks for tracking of transactions
- Experience using Wild Apricot or other similar CRM software
- Internet and Technology savvy; ability to use WordPress to update website content
- Proficient in MS Office software (Word, Excel, PowerPoint, etc.]
- Strong organizational skills with proven ability to prioritize, problem solve, and follow established procedures
- Experience in event planning or coordination
- Self-motivated; ability to work both independently with mínimal supervision and as a team player in a collaborative and dynamic team environment.
- Ability to quickly adapt to change
- Excellent interpersonal and communication skills, both verbal and written
- Passion for continuing education and constant learning experience
- Bilingualism (English & French) is an asset

**Job Types**: Full-time, Permanent

Pay: $44,000.00-$52,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Administrative experience: 3 years (preferred)

Work Location: In person

  • Office Operations Coordinator

    4 weeks ago

    Peterborough, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    beBee Professionals in Peterborough is seeking an experienced Office Operations Coordinator to join our team. As an Office Operations Coordinator, you will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails and phone...

  • Logistics Operations Coordinator

    3 weeks ago

    Peterborough, Ontario, Canada Ricart Inc Full time

    Job SummaryRicart Inc is seeking a skilled Logistics Operations Coordinator to join our team. The successful candidate will be responsible for planning and organizing operational logistics, coordinating activities with other work units or departments, and monitoring the movement of supplies and materials between departments.Key ResponsibilitiesPlan and...

  • Logistics Operations Coordinator

    3 weeks ago

    Peterborough, Ontario, Canada Ricart Inc Full time

    Job DescriptionRicart Inc is seeking a skilled Logistics Operations Coordinator to join our team. As a key member of our supply chain management team, you will be responsible for planning and organizing operational logistics, coordinating activities with other work units or departments, and monitoring the movement of supplies and materials between...

  • Office Operations Coordinator

    4 weeks ago

    Peterborough, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    beBee Professionals is seeking a highly organized and proactive Office Operations Coordinator to join our team in Peterborough, Canada. In this role, you will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Responsibilities:Manage office operations, including scheduling, correspondence,...

  • Senior Operations Coordinator

    3 days ago

    Peterborough, Ontario, Canada ONTARIO INC. Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Operations Coordinator to join our team at ONTARIO INC.This is a full-time position that requires excellent leadership skills, strong organizational abilities, and the capacity to work under pressure.The ideal candidate will have experience in supervising workers and projects, training or...

  • Operations Coordinator

    5 months ago

    Peterborough, Canada Canada Life Assurance Company Full time

    **Description: - Temporary Full Time- The incumbent in this role will be responsible for the completion and management of regular daily office functions some of which include but are not limited to: assisting walk-in clients, handling incoming calls, receiving and distributing mail, liaising with property management, and overseeing compliance support...

  • Sales Operations and Billing Coordinator

    2 months ago

    Peterborough, Canada OptiSolve Ltd. Full time

    Optisolve Ltd, a member of the Swish Group of Companies, is a Peterborough ON based provider of technology driven solutions for the cleaning validation, data and video telematics industries. In addition to our award winning inhouse developed proprietary technologies, we are a long-standing reseller for Geotab and Sensata, industry leading names in the data...

  • Office Operations Coordinator

    4 weeks ago

    Peterborough, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly motivated and organized Customer Service Liaison to join our team at beBee Professionals in Peterborough, Canada. As a key member of our administrative team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure smooth office operations.Key...

  • Operations Coordinator

    2 months ago

    Peterborough, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Peterborough, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and procedures.Maintain...

  • Operations Coordinator

    2 months ago

    Peterborough, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Peterborough, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and procedures.Maintain...

  • Logistics Coordinator

    4 weeks ago

    Peterborough, Ontario, Canada Ricart Inc Full time

    Job DescriptionRicart Inc is seeking a skilled Logistics Coordinator to join our team. As a key member of our operations team, you will be responsible for planning and organizing the logistics of our organization.Key ResponsibilitiesPlan and coordinate operational logistics, including the movement of supplies and materials between departments.Prepare and...

  • Logistics Coordinator

    3 weeks ago

    Peterborough, Ontario, Canada Ricart Inc Full time

    Job DescriptionRicart Inc is seeking a skilled Logistics Coordinator to join our team. As a key member of our operations team, you will be responsible for planning and organizing the operational logistics of the organization.Key ResponsibilitiesPlan and coordinate operational logistics, including the movement of supplies and materials between...

  • Administrative Coordinator

    3 weeks ago

    Peterborough, Ontario, Canada Apple Nails and Spa Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at Apple Nails and Spa. As an Administrative Coordinator, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our spa.Key Responsibilities:Plan and control budget and...

  • Administrative Coordinator

    1 week ago

    Peterborough, Ontario, Canada Apple Nails and Spa Full time

    Administrative CoordinatorAt Apple Nails and Spa, we are seeking an experienced Administrative Coordinator to join our dynamic team. As a key member of our administrative staff, you will provide exceptional support to our spa operations, ensuring seamless day-to-day operations and enhancing the overall customer experience. Key Responsibilities:Manage spa...

  • Program Coordinator

    5 months ago

    Peterborough, Canada Community Futures Peterborough Full time

    PURPOSE Reporting to the Executive Director of Community Futures Peterborough (CFP), the Program Coordinator provides administrative support to the operations of CFP and programming under its responsibility. Services, consultations, tools, and resources are offered free of charge to help start-ups and small businesses grow and succeed within the region. The...

  • Administrative Coordinator

    3 weeks ago

    Peterborough, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at ONTARIO INC. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Arrange and coordinate seminars, conferences, and other...

  • Administrative Coordinator

    3 weeks ago

    Peterborough, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at ONTARIO INC. The successful candidate will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Arrange and coordinate seminars, conferences, and...

  • Assistant Coordinator, Aquatics

    5 months ago

    Peterborough, Canada Trent University Full time

    **Job Purpose**: This position reports to the Assistant Director, Sport & Student Engagement, and receives leadership from the Sport & Aquatics Coordinator. The Assistant Coordinator, Aquatics oversees the day-to-day operations of the Aquatics Centre (the Aquatics Centre is coordinated in conjunction with the Sport & Aquatics Coordinator) to ensure that a...

  • Operations Supervisor

    3 weeks ago

    Peterborough, Ontario, Canada ONTARIO INC. Full time

    As an Operations Supervisor at ONTARIO INC., you will be responsible for overseeing the daily activities of our delivery drivers. Your primary goal will be to ensure that all tasks are completed efficiently and effectively, while maintaining a high level of customer satisfaction.Key Responsibilities:Supervise and coordinate the work of delivery driversTrain...

  • Shift Operations Coordinator

    1 day ago

    Peterborough, Ontario, Canada Mr. Sub Full time

    At Mr. Sub, we are seeking a skilled Shift Manager to oversee daily operations and lead our team to success.Salary: $35,000 - $50,000 per yearAbout the RoleThis is an exciting opportunity for a motivated individual to take charge of shift management and ensure seamless day-to-day operations.Job DescriptionThe successful candidate will be responsible for...