Logistics Coordinator

4 months ago

Fort Saskatchewan, Canada Acuren Inspection, Inc. Full time

Position Summary:
The position is a highly organized and detail-oriented individual responsible for managing various logistics tasks to support the operations of our organization. This includes coordinating travel arrangements, scheduling safety training, managing drug and alcohol screenings, and coordinating site orientations. The Logistics Coordinator will collaborate with other departments to ensure smooth logístical operations and efficient communication.

**Responsibilities**:

- Coordinate and book all travel arrangements for employees, including flights, hotels, and car rentals, ensuring compliance with company travel policy guidelines and budget.
- Maintain accurate records of travel details, including itineraries, hotel reservations, taxies and car rental confirmations.
- Schedule and coordinate employee safety training sessions, ensuring compliance with safety regulations and company policies.
- Collect safety training certifications from training companies and forward for updating in Pangea.
- Manage and schedule pre-access drug and alcohol screenings for employees according to client requirements, ensuring timely completion and accurate recordkeeping.
- Schedule occupational medical assessments including PFT and fit testing.
- Collaborate with other departments to ensure smooth logístical operations and efficient communication
- May schedule and coordinate site orientations for new employees, ensuring awareness of site-specific safety protocols and procedures.
- Book camp accommodations
- Collaborate with other departments to ensure smooth logístical operations and efficient communication.
- Be available to make and modify bookings outside of regular business hours.
- Set up direct billing accounts with hotels.
- Other work-related duties as assigned.

**Requirements**:

- High School Diploma or equivalent
- Minimum of 2 years of relevant experience in travel or logistics coordination and/or administrative experience.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to develop and maintain relationships with clients, suppliers and partners
- Ability to prioritize tasks, identify problems and provide potential solutions
- Flexibility and adaptability to changes in business processes, goals and priorities
- Exceptional organizational skills with the ability to work efficiently and maintain a high degree of accuracy
- Ability to work outside of regular business hours
- Discretion when dealing with confidential and highly sensitive information

**Benefits**:
The strength of Acuren lies in its outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast.

Complemented by an attractive and comprehensive total compensation package, including paid time off, employer paid benefits, RRSP + Company match, tuition grants, discounted fitness memberships and insurance offerings, employee assistance programs and more At Acuren we commit to the principles of a respectful workplace and offer tremendous opportunities to those who wish to succeed.

Working Conditions:
Remote home office environment with limited physical effort, continuous mental effort and frequent complex requests for assistance. A flexible schedule that may require availability outside of regular business hours.

Company Overview:
As an organization, our strength comes from the ability to embody our core values - People First, Integrity Always, Pride In Our Work, and Growth Together. None of these values is more important than People First, and we are honored that our people decided the company is worthy of being included in the Forbes 2024 List of Canada's Best Employers.

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 5,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality, and professionalism, Acuren strives to maintain incident free work environments, pursues a

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