Project Coordinator

Project Coordinator (Facilities)

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Senior Director (Edmonton), the Project Coordinator will work closely with Project Managers and Site Superintendents to ensure project plan administration supports the execution of field operations. The Project Coordinator will be responsible for all aspects of project execution.

This position is based on a project site in Edmonton and surrounding region including Ft. Saskatchewan

What You Will Be Working On

Facilities / Buildings Maintenance

General support of work program delivering facilities maintenance services and sustaining capital projects (construction)

Support Maintenance supervisor establish and track KPI’s and monthly statistics.

Responsible setting up maintenance vendor agreements and tracking their performance.

Maintain and update maintenance scope and asset list based on contract change management framework

Pre-Construction

Support Project Manager in establishing Preconstruction in Progress (PIP) form, KPI’s and monthly updates.

Responsible for assisting the Project Assistant in administrative project set-up and establishing document controls under the direction of the Project Manager.

Assist with preconstruction planning activities including look ahead schedules, HSE, Procurement, Construction Logistics and Project Execution Plans.

Support with tender package submittal, subcontractor tender package recommendation to clients, subcontract award cost coding and SAP upload sheet.

Assist with obtaining all permits and local authority permission to build.

Work closely with team members and decision makers to identify, recommend, develop, implement, and support cost-effective project delivery.

Support VDC team with Logistic Planning, Clash Identification / resolution and 4D scheduling.

Construction

Work closely with the Project Manager and Superintendent to minimize their need to do task work.

Support pull planning session with Subcontractors.

Assist with price change orders, track requests for information, review and coordinates approvals of shop drawings, and coordination of information provided and required by sub-trades and suppliers.

Prepare and update the project budget, schedule, and cost report during construction under the direction of the Project Manager.

Participate in weekly subcontract progress meetings and progress tracking.

Assist with updating and maintaining weekly master project schedule and ensure Superintendent look-aheads are aligned. Monitor productivity rates and subcontractor planned vs. actuals in the schedule.

Provide support in setting up the billing schedule with the client and execute the billing and invoicing.

Support management of subcontracts including monitoring notification periods and value increases. Assist in managing payments, settling disputes if they arise and subcontractor performance evaluations. 

Identify, address and resolve issues and problems as, or before, they occur.

Manage subcontract submittals.

Develop and maintain positive relationships with client(s), consultant(s), sub-trades and suppliers. 

Provide assistance to Project Manager in ensuring project health, safety and environmental standards meet legislated requirements and company policy.

Assist in managing of BIM/VDC on site with trades and consultants.

Post Construction

Assist with the completion of any deficiencies and issues related to the warranty period.

Support the Project Manager in ensuring total completion of project including contractually and financially.

Assist in completing project close out including close-out report, final purchase orders and outstanding charges.

What We Are Looking For

Undergraduate degree in engineering or construction management

Eligible for, or have attained, E.I.T., P. Eng., CET, or PQS designations

2-5 years’ “hands-on” experience in the capacity of project coordinator supplemented by other aspects of construction management including cost estimating, direct project management of large commercial, high rise, civil and/or institutional construction projects

Facilities Systems (heating, cooling, ventilation, controls) knowledge would be an asset

Ability to forge, grow and maintain positive relationships

Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment

Ability to work within tight deadlines and prioritization of work to achieve them

Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail

Highly developed interpersonal, communication, and organizational skills

Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment

Ability to work collaboratively with a positive attitude

Superior written and verbal communication skills

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird celebrates diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

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