Accounts Payable Specialist

2 weeks ago

New Westminster, Canada The Answer Company Full time

**Accounts Payable (AP) Specialist
- (On-site)**

The position plays an integral part in the daily operations of The Answer Company. The Accounts Payable (AP) Specialist is the main point of contact for purchase invoices, credit card payments, and expense reimbursements. The role ensures the timely and accurate processing of payments to vendors and internal stakeholders by company policies and procedures.
- Validate, obtain approvals, and enter accounts payable transactions into the accounting system including but not limited to vendor invoices, consultant invoices, and expense reimbursements
- Match vendor invoices to purchase orders, including verification of units and prices
- Validate sales taxes (GST/PST/HST) on vendor invoices
- Review employee expense reports and supporting documents and ensure the reports are in line with corporate policies
- Maintain complete and accurate supporting documents for all payable transactions
- Generate semi-monthly aging of account payables for approval by the Controller
- Prioritize payment of invoices based on age and urgency
- Prepare EFT batches, wire transfers, and cheque payments; send remittances and post payments based on the AP aging
- Reconcile credit card statements regularly
- Reconcile Sage commissions and other vendor statements and communicate with vendor/s in the event of discrepancies
- Coordinate with Purchaser for software and hardware invoices billed by vendors but not yet paid by customers; ensure sales invoices are paid by customers before paying software products
- Coordinate with Department Heads to determine the proper coding of expenses
- Respond to inquiries from external and internal stakeholders in a timely and professional manner
- Establish standard operating procedures for payables; monitor the effectiveness of procedures; revise and improve processes
- Troubleshoot and resolve complex issues using best practices
- Assist with month-end procedures including review of accruals and prepayments
- Maintain files and documentation
- Serve as backup to Purchaser
- Assist with audit inquiries
- Ad hoc duties and projects, as required

**Interface**:

- This position interfaces closely with Vendors, Contractors, Purchaser, Department Head, and internal staff
- As the backup for the Purchaser, this position will require interactions between Sales Account Managers and Sales Operations Specialist

**Qualifications**:

- Bachelor’s degree in Accounting or Business
- At least 3 years experience in accounts payable; multi-currency experience preferred
- Highly organized and can effectively multi-task
- Excellent verbal and written communication skills; ability to express ideas clearly and concisely both orally and in written form
- Able to exercise discretion and judgment; analytical; pays attention to details
- Capable of interfacing with high-level management for both internal and external customers
- Aptitude for leveraging technology:

- Strong Excel skills
- Proficiency in Microsoft Office, databases, and other software
- Knowledge of best industry practices in accounts payable
- Experience with accounts payables process in the software industry preferred
- Experience in using cloud-based ERP ideal

**Please note this is an on-site position and you will be expected to work from our New Westminster location**

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- New Westminster, BC V3L 0E4: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work Location: One location

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