Employee Records Coordinator

4 weeks ago

Toronto, Canada York University Full time

**Purpose**:
Audit, verify and coordinate the processing of all employment related transactions, such as: salary, transfers, promotions, terminations, severances, retirements, probation periods for assigned client groups (CPM, YUSA, YUSA2(YUTA), Worksutdy Students, Post Doc's, Research Assistants, Research Associates, Casuals, IUOE, CUPE 1356, CUPE 1356 - 1, CUPE 3903, YUFA, YUELI and Daycare) for temporary and permanent employees. Ensuring completeness and correctness of documentation, confirming eligibilities and timeliness of processing.Provide information and support services to all levels of the York University staff including management, Human Resources, Payroll and administrative support with respect to processing employment related transactions.Investigate and resolve issues through contact with management, Human Resource staff, administrative support, Payroll, University Information Technology, and employees.

**Education**:
Post Secondary diploma and related work experience.

**Experience**:
Minimum of 2 years work experience in maintaining a Human Resources Management System, good knowledge of PeopleSoft HRMS system, prior Payroll experience, good oral and written communications skills, good organizational skills, prioritization and time-management skills, tact and diplomacy, demonstrated ability to attend accurately to detail, and good customer service skills.

**Skills**:
Administrative processes to audit, verify, coordinate and amend salary requests for accuracy as per business rules and entitlements stipulated by York University practice, Collective Agreements.
HRMS functionality and input requirements for timely and accurate transaction processing, and/or calculations. to provide input to system enhancements and to test changes in the PeopleSoft system and time/absence systems.
Mathematical operations to accurately perform calculations relating to pay rates, overpayments and retroactive monies owing.
Collective agreements, past and present policies and practices, various programs/rules/guidelines, management's interpretation of the rules as written in order to process transactions/answer enquiries/investigate issues for all aspects of Human Resources transactions.
Make-up of employee salary and personnel files in order to obtain/clarify information.
Payroll system and its cut-off dates to ensure timeliness of processing.
Interactive skills used to explain policy, procedures, practices to all levels of management and staff.
Interpersonal skills requiring sensitivity dealing with University employees.
Interactive/questioning skills used to query staff (managers, administrative support, Human Resources staff) with varying levels of Human Resource. Knowledge when investigating or advising on issues.
Writing skills used to prepare letters and memos in response to various internal and external requests, such as letters confirming entitlements and employment.
problem solving and analytical skills to analyze and resolve issues relating to employment transactions, system problems.

**Additional Notes**:

- **Compensation**:
York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

***

**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**

***

**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**

***

***

**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

  • Employee Records Counsellor

    1 month ago

    Toronto, Canada University Health Network Full time

    **JOB POSTING #912500** **Position: Employee Records Counsellor** **Site: Toronto General Hospital** **Department: People and Culture** **Reports to: Employee Records Team Lead** **Hours: 37.5 hours per week** **Status: Permanent Full-time** **University Health Network (UHN)** is looking for an experienced professional to fill the key role of **Employee...

  • Shipping and Retail Coordinator

    5 days ago

    Toronto, Canada Paper Bag Records Full time

    Established in 2002, Paper Bag Records (PBR) has played a central role in the indie music scene here in Toronto and across Canada. With a diverse roster of indie, experimental, electronic, and alternative artists and bands, PBR is known for never sticking to just one thing. The label has the honour of working with an incredible roster of Canadian artists, at...

  • Coordinator, Faculty Engagement

    1 month ago

    Toronto, Canada OCAD University Full time

    **_P_**_lease note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service. _** Reporting to the Manager, Faculty of Arts & Science (FAS), the Coordinator, Faculty Engagement and Records coordinates faculty academic and social...

  • Employee Experience Coordinator

    1 month ago

    Toronto, Canada AlayaCare Full time

    **About us**: AlayaCare is revolutionizing the way home health care is delivered. Our leading cloud-based software allows our clients around the world to manage their employees, scheduling, billing, and enable better delivery of care. We're a fast-growing SaaS company with a team of 550+ team members across Canada, US, Australia, and Brazil. We aim to be the...

  • Employee Experience Specialist

    7 days ago

    Old Toronto, Canada 7shifts Employee Scheduling Software Inc. Full time

    Employee Experience Specialist (On-site)7shifts is an all-in-one team management software platform designed for the restaurant industry. We’re used by 1 in 10 restaurant workers and over 50,000 restaurants across North America. Our mission is to simplify Team Management and improve performance for restaurants, with a long-term vision of elevating what...

  • Employee Experience Specialist

    7 days ago

    Old Toronto, Canada 7shifts Employee Scheduling Software Inc. Full time

    Employee Experience Specialist (On-site)7shifts is an all-in-one team management software platform designed for the restaurant industry. We’re used by 1 in 10 restaurant workers and over 50,000 restaurants across North America. Our mission is to simplify Team Management and improve performance for restaurants, with a long-term vision of elevating what...

  • Employee Experience Specialist

    7 days ago

    Old Toronto, Canada 7shifts Employee Scheduling Software Inc. Full time

    Employee Experience Specialist (On-site)7shifts is an all-in-one team management software platform designed for the restaurant industry. We’re used by 1 in 10 restaurant workers and over 50,000 restaurants across North America. Our mission is to simplify Team Management and improve performance for restaurants, with a long-term vision of elevating what...

  • Coordinator, Faculty Engagement and Records

    1 month ago

    Toronto, Canada OCAD University Full time

    Reporting to the Manager, Faculty of Arts & Science (FAS), the Coordinator, Faculty Engagement and Records coordinates faculty academic and social programming, supports faculty recruitment, hiring and career advancement, and maintains accurate faculty records to support faculty success in the Faculty of Arts and Science. **Summary of Responsibilities**: -...

  • CAN Medical Records Coordinator

    7 days ago

    Toronto, Canada Teladoc Health Full time

    Teladoc Health is a global, whole person care company made up of a diverse community of people dedicated to transforming the healthcare experience. As an employee, you’re empowered to show up every day as your most authentic self and be a part of something bigger – thriving both personally and professionally. Together, let’s empower people everywhere...

  • HR and Office Administrator

    1 week ago

    Toronto, Canada Employee by Design Full time

    We are seeking a passionate and ambitious HR and Office Administrator to join our team. Reporting into the HR Manager, the HR and Office Administrator will support the employee lifecycle, HR culture Initiatives, and employee experience. In addition to being an employee relations resource, you will effectively assist and facilitate HR operations, while...

  • Employee Data Coordinator

    1 month ago

    Toronto, Canada Hydro One Networks Inc Full time

    **49218** - **Toronto** - **Regular** -** Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers...

  • Bilingual Medical Records Coordinator

    1 month ago

    Toronto, Canada Teladoc Health Canada Inc. Full time

    As the world leader in virtual care, Teladoc Health is passionate about taking care of people. We have been providing care in Canada for over two decades to more than 9 million Canadians and 85,000 plan sponsors. We deliver care across 175 countries (over 51 million members globally), living our mission to empower all people to live their healthiest lives by...

  • Lead Records Retention Coordinator

    2 weeks ago

    Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Records Analyst

    1 month ago

    Toronto, Canada Ontario Securities Commission Full time

    **Records Analyst** **Human Resources and Corporate Services Branch** **Contract, Full-Time (Approx. 14 months contract)** **File #23-27** The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures...

  • Records Analyst

    2 hours ago

    Toronto, Canada OCAD University Full time

    **_Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service._** **_ - ** Reporting to the Associate Registrar, Curriculum, Scheduling & Registration, t he Records Analyst is responsible for assessing, processing, recording...

  • Lead Records Retention Coordinator

    1 week ago

    Old Toronto, Canada Canadian Imperial Bank of Commerce Full time

    Lead Records Retention Coordinator (HR Canada) page is loaded Lead Records Retention Coordinator (HR Canada) Apply locations Toronto, ON time type Full time posted on Posted 2 Days Ago job requisition id 2411691 We’re building a relationship-oriented bank for the modern world....

  • Lead Records Retention Coordinator

    1 week ago

    Old Toronto, Canada Canadian Imperial Bank of Commerce Full time

    Lead Records Retention Coordinator (HR Canada) page is loaded Lead Records Retention Coordinator (HR Canada) Apply locations Toronto, ON time type Full time posted on Posted 2 Days Ago job requisition id 2411691 We’re building a relationship-oriented bank for the modern world....

  • Lead Records Retention Coordinator

    1 week ago

    Old Toronto, Canada Canadian Imperial Bank of Commerce Full time

    Lead Records Retention Coordinator (HR Canada) page is loaded Lead Records Retention Coordinator (HR Canada) Apply locations Toronto, ON time type Full time posted on Posted 2 Days Ago job requisition id 2411691 We’re building a relationship-oriented bank for the modern world....

  • Coordinator, Upp Employee Sponsor Committee

    3 days ago

    Toronto, Canada University Pension Plan Full time

    **ABOUT UPP** UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 37,000 members across four universities and 12 affiliate organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for...

  • Pilot Records Coordinator, Embraer Fleet

    1 month ago

    Toronto, Canada Porter Airlines Inc. Full time

    Job Summary: Reporting to the Manager, Crew Planning, the Pilot Records Coordinator **, Embraer Fleet** is responsible for the pilot training and checking records maintenance of the Flight Operations department. Duties & Responsibilities: - Support the Manager, Crew Planning and in ensuring that pilot training is compliant with the requirements detailed...