Coordinator, Internal Events

2 weeks ago

Vancouver, Canada Canuck Place Children's Hospice Full time

**Coordinator, Internal Events**

**Location: Vancouver Office, hybrid working options available**

**Reporting to: Associate Director, Events & Sponsorship**

**Job status: Permanent full-time 1.0 FTE (75 hours bi-weekly)**

**Compensation: $51,865 - $61,427**
- We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of care exceeding not just minimum wage but living wage in B.C. This means that regardless of role our entry level salary is a minimum of $25.64 per hour equivalent to $50,000 full-time annually._

**JOB SUMMARY**

The Internal Events Coordinator will primarily provide event coordination and administrative support for CPCH’s internal events while also supporting signature fundraising and stewardship events. This role will work closely with various departments to centralize administrative and logístical support for a variety of events to engage Canuck Place families, volunteers, staff, and donors.

**RESPONSIBILITIES**
- Collaborate with internal committees to coordinate the planning of annual employee events including such as Staff Day, the Years of Service Awards Celebration, and the Holiday Party
- Provide administrative and logístical support for the CPCH Gift of Time and Gift of Love Galas in the areas of auction, sponsorship, ticket sales, and volunteers
- Plan and execute staff engagements throughout the year including retreats, social events, and recognition events
- Work closely with internal committee leads to understand their event concept and requirements, brainstorm content, and provide recommendations and feedback as necessary
- Support the development and tracking of event budgets, timelines, and workflows
- Schedule internal committee meetings, prepare updates, agendas, and presentations as necessary, and take meeting notes
- Manage supplier and vendor relationships including venues, catering, equipment rentals, etc.
- Liaise with the Volunteer Support Services team to source and support event volunteers
- Coordinate on-site event logistics, liaise with suppliers, manage registrations, and gather feedback
- Ensure that all events and experiences are planned and executed safely, within the allocated budget, and in accordance with CPCH's processes, standards and style guidelines
- Develop surveys and/or polls to gather feedback and report on data to help ensure that events are well received, enhance the employee and attendee experience, and add value
- Develop internal systems and processes to ensure that internal meetings, events and employee experiences are planned, coordinated, and delivered safely and effectively
- Assumes other related responsibilities, as assigned.

**EDUCATION AND EXPERIENCE**
- A high school diploma or the equivalent in experience and a minimum of 2 years of experience in event coordination.
- Administration experience in a non-profit environment and knowledge of fundraising practices is an asset.
- Demonstrated ability to prioritize and coordinate effective, efficient, and dedicated work plans in a dynamic environment.
- Exceptional technical skills using Microsoft Office Suite (with focus on Outlook and Excel).
- Experience using Raiser’s Edge, Trello, and Givergy considered an asset.
- Clear and valid BC driver’s license and access to a vehicle

**QUALIFICATIONS**

**What you bring to the role**:

- Commitment to excellent customer service and family centred care in a fast-paced, diverse, and emotionally sensitive environment.
- Ability to exercise a high level of judgment, tact, and discretion in both internal and external interactions.
- Strong and well-rounded administrative skills to support a diverse team
- Demonstrated project management skills with meticulous attention to detail while supporting multiple teams in a fast-paced environment.
- The ability to interact effectively with internal and external stakeholders while maintaining a high degree of professionalism and confidentiality.
- Strong written and verbal communication skills. Additional languages are an asset.
- Demonstrated ability to take initiative and work independently, but also as a collaborative member of an interdisciplinary team.
- Resourcefulness and creativity.
- The flexibility to wear many hats in order to support a high-performing team and meaningful work.

**You have**:

- High integrity; creativity; balance, good judgment and objectivity; high vision and conceptual capabilities; consultative, facilitate and collaborative; sense of humor.
- Excellent time management skills.
- Demonstrates flexibility that allows you to work with high energy, creative people.
- Able to thrive and effectively manage priorities in a changing, ambiguous environment.

**Please note**:

- Evidence of Health Canada approved vaccinations must be provided prior to your first day of work.
- Flexibility is necessary, as this position may require occasional weekend and evening work and travel within and outside the Lower Mainland.

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