Project Administrator

2 weeks ago

Ottawa, Canada Geosyntec Consultants, Inc. Full time

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:

- Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
- Verify and/or edit project rate schedules and demographic data provided by Project Managers.
- Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
- Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.
- Generate established systems reports, as required.
- Maintain all documentation in accordance with branch and corporate polices; and
- Perform related work as required.
- Assist with local business errands as needed.

**EDUCATION, QUALIFICATIONS, AND EXPERIENCE**
- Business Administration degree from an accredited college, with concentration in accounting or finance, and minimum of one (1) year of experience in project administration and invoicing, preferably in a professional services firm, or any equivalent combination of experience and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position.
- Experience with Microsoft Office and basic knowledge of data entry techniques is required.
- Work schedule is in office Monday to Friday from 8:30-5:00 or 9-5:30 with some flexibility.
- Must have excellent organization skills, have superior attention to detail capabilities, able to prioritize and multi-task, show initiative and resourcefulness to get things done.
- Ability to review and identify common project and financial issues.
- Ability to read and comprehend moderately complex contracts and subcontract agreements, correspondence, and memoranda.

**Physical Demands**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position.

While performing the duties of the position, the employee is regularly required to use hands to finger, handle or feel; talk and hear; stoop or kneel. The employee is frequently required to sit and stand. Specific vision abilities for the position include near and far vision.

**CULTURE/EEO STATEMENT**

Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical a\expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting

We are proud to offer our employees a highly competitive benefits package. Learn more by visiting

**_As an Equal Employment Opportunity Employer, w_**_e are dedicated to fostering an inclusive, equitable, and diverse environment for all our employees, clients, partners, and the communities we serve; and as such, w_**_e encourage applicants from diverse backgrounds to apply, including women, aboriginals, people with disabilities, and visible minorities._**

***

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:

- Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
- Verify and/or edit project rate schedules and demographic data provided by Project Managers.
- Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
- Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in additio

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