Administrative Agent

2 months ago

Whitby, Canada YMCA of Greater Toronto Full time

Salary Rate: $41,397 - Check out the YMCA’s total compensation package

Location: Whitby YMCA Employment & Community Services

Work Hours: 37.5 hours per week

Employment Type: Full Time Salaried Contract (up to March 31, 2025)

Number of Vacancies:1

Anticipated Start Date: December 16, 2024

Deadline to Apply: November 28, 2024 at 5:00pm

**Be the Spark** Join our dynamic Employment & Community Team, where every day is different, and you will always be engaged with meaningful work

The Administrative Agent provides a combination of reception, clerical and delivery support to our Employment & Community programs.

**In this role, you will**:

- Extensively entry data into Ministry database and YMCA database; Check for accuracy and data integrity.
- Manage inbound telephone inquiries and walk-in traffic.
- Provide information and referral services to meet customer needs, handle inquiries regarding the YMCA and local community programs and services.
- Provide outbound telephone services such as liaising with employers and participants, gathering information and tracking outcomes; maximizing the service opportunities of every call.
- Maintain complete files and data management system.
- Maintain accurate activity records and participant information and compiles regular statistical reports for the Program, Association and Funders.
- Assist with administrative procedures such as mailing, filing, and month end JV’s and typing correspondence as required.
- Bank deposits and petty cash reconciliation.
- Represent and communicate the YMCA of Greater Toronto's philosophy to the community and families.
- Perform other duties as assigned

**What you need to succeed**:

- Commitment to the YMCA’s Mission, Vision and Values
- Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
- YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

**You bring**:

- Completion of a Community College Diploma preferred coupled with a minimum of two years related experience
- Must have advanced computer skills with Microsoft Office; Word, Excel, Power Point; Outlook
- Organized and detail-oriented/Familiar with professional office systems and procedures
- Motivated, positive individual who enjoys the challenge of a fast paced environment
- Excellent communication and customer service skills
- Oral and written communication skills in both English and French is an asset
- Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members, staff and volunteers; excellent written communication skills
- Flexibility regarding assigned schedules, including evenings and weekends
- Access to a motor vehicle an asset, as there is some travel between sites
- Ability to work in an efficient manner independently and as part of a team
- Commitment to diversity, equity, inclusion and building a sense of belonging

**Why work for the YMCA?**

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2020-2025 strategic plan, _Ignite the Light_,_ which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.

  • Junior Mortgage Agent

    7 months ago

    Whitby, Canada The Lending Suite .ca Full time

    With a combined 40 years in the industry and over a billion of dollars funded, TheLendingSuite.ca is a Mortgage Team within the Mortgage Architects Brokerage. While our main office is located in the Durham Region, we offer lending solutions to clients all across Ontario. Our clients range from First Time Buyers, to Investors, to Land Developers. With access...

  • Real Estate Agent

    2 months ago

    Whitby, Canada Save Max Durham Realty Full time

    **Job Overview** **Why Join Save Max Durham Realty?** - **7 Different Commission Split Systems**: We offer flexible split systems to suit agents at all career stages. Choose the one that best aligns with your business model and career goals. - **Specialized Expertise in Pre-Construction and Luxury Real Estate**: Gain hands-on experience in these high-growth...

  • Real Estate Reception/administrator Part-time

    7 months ago

    Whitby, Canada Century 21 Full time

    _**Are you a positive, hard-working individual looking for a new opportunity?**_ _**Are you passionate about providing outstanding customer service? Do you want to be part of a team of professionals at a top-producing real estate company?**_ **This position includes, but is not limited to, the following activities**: Broker Load -- data entry: input new MLS...

  • Real Estate Reception/administrator Part-time

    7 months ago

    Whitby, Canada Century 21 Full time

    _**Are you a positive, hard-working individual looking for a new opportunity?**_ _**Are you passionate about providing outstanding customer service? Do you want to be part of a team of professionals at a top-producing real estate company?**_ **This position includes, but is not limited to, the following activities**: Broker Load -- data entry: input new MLS...

  • Executive Assistant

    1 week ago

    Whitby, Canada REMAX Full time

    **Role Description**: Executive Assistant **Role Responsibilities: Administrative Duties**: - Acting as a liaison and first point of contact with internal and external customers, vendors and interacting with them in a professional and appropriate manner. - Managing an executive’s daily schedule, setting up professional and personal appointments. -...

  • Real Estate Assistant

    1 month ago

    Whitby, Canada Kyle Duke Real Estate Full time

    **Overview** **Responsibilities** - Assist real estate agents with administrative tasks, including scheduling appointments and managing calendars. - Prepare and organize documents for property listings, sales, and leases. - Communicate effectively with clients, vendors, and other stakeholders to ensure a seamless transaction process. - Conduct market...

  • Remote Sales Agent

    3 hours ago

    Whitby, Canada Approved Autoloans + Leasing Full time

    **Job Summary**: **About Us**: Approved Auto Group is launching a new division: "Drive Growth A.I Consulting". This new division is a leading provider of innovative CRM solutions powered by artificial intelligence. Our cutting-edge software empowers businesses to streamline their sales processes, enhance customer relationships, and drive growth using new...

  • Inbound Call Centre Agent

    1 week ago

    Whitby, Canada Excell Communications Full time

    Excell Communications is one of the largest independently owned-and-operated telecom dealers in Canada, with locations across Southern Ontario. We are looking for motivated and enthusiastic individuals to join our customer service team! We welcome individuals with previous call centre experience, who understand the importance of a terrific client...

  • Recreationist

    7 months ago

    Whitby, Canada Alzheimer Society of Durham Region Full time

    Job Posting: **Recreationist - Permanent Part Time (up to 21 hours per week)** The Alzheimer Society of Durham Region (ASDR) is a community support service organization that provides programs and services to people living with dementia and their care partners in Durham Region. We work closely with other service providers to ensure quality care and support...

  • Facilities Coordinator

    13 hours ago

    Whitby, Canada Community Care Durham Full time

    Facilities Coordinator (Part-Time 20 Hours per week) Working under the direction of the Procurement & Contract Supervisor, the Facilities Coordinator is responsible for ensuring the functionality, comfort, safety, and efficiency of all CCD buildings. Coordinating and scheduling general maintenance & upkeep to both the interior and exterior of the...

  • Chef Adjoint ou Chef Adjointe, Services de La

    7 months ago

    Whitby, Canada LCBO Full time

    Adresse du lien: 2000 Boundary Road, Whitby Nombre de postes offerts: 1 Pay $57,808.00 - $98,482.00 Description de l’offre d’emploi: Il s’agit d’un poste de travail sur place #LI-Onsite Chef adjoint ou chef adjointe, Services de la qualité, Opérations logistiques (poste contractuel) Vous aimez améliorer au jour le jour et de manière...

  • Facilities Lead

    7 days ago

    Whitby, Canada Community Care Durham Full time

    **Facilities Lead** **(Full-Time)** Working under the direction of the Procurement & Contract Supervisor, the Facilities Lead is responsible for ensuring the functionality, comfort, safety, and efficiency of all CCD buildings. Coordinating and scheduling general maintenance & upkeep to both the interior and exterior of the building(s), plumbing, electrical,...

  • Director Production

    3 months ago

    Whitby, Canada Thermo Fisher Scientific Full time

    **Work Schedule** Standard (Mon-Fri) **Environmental Conditions** Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Some degree of PPE (Personal Protective Equipment) required (safety glasses, gowning, gloves, lab coat, ear plugs etc.) In this role you will manage the Production and Packaging Teams and provide strategic direction and...