Buying Administrative Assistant, Menswear

6 months ago

Montréal, Canada SSENSE Full time

Company Description

SSENSE (pronounced [**es**-_uh_ns]) is a global technology platform operating at the intersection of culture, community, and commerce. Headquartered in Montreal, it features a mix of established and emerging luxury brands across womenswear, menswear, kidswear, and Everything ElseTM.

SSENSE has garnered critical acclaim as both an e-commerce engine and a producer of cultural content, generating an average of 100 million monthly page views. Approximately 80% of its audience is between the ages of 18 to 40. It is privately held and has achieved high double digit annual growth and profitability since its inception.

**Job Description**:
**Responsibilities**

Purchase Order (PO) & Article Creation and Maintenance 60%
- In coordination with the Buyer, create and maintain articles within our Product Management system (PIM)
- Ensure purchase orders are entered in a timely manner and in accordance with department standards
- Review order confirmations and flag any discrepancies in a timely manner to the respective Buyer
- Liaise with the vendor community regarding purchase orders from initial order communication, through to the orders being received
- Partner with internal SSENSE teams regarding purchase orders including Logistics, Warehouse, and Studio

Operation Support 40%
- Provide strong follow up to the buying team on varying day-to-day operational tasks including cross-departmental communication, and in-season management needs
- Support the Buying team on ad-hoc cross-functional requests to increase business knowledge, for example PR requests, editorial story support, seasonal-marketing
- Support customer services and personal shopping with product and inventory enquiries, with the support of Buyers and Buying Managers
- Generate accurate weekly inter and cross-departmental sales data reports for the Menswear Buying team

**Qualifications**:

- Working towards a degree in Business, Buying, Merchandising, or a related field
- Ability to work in Canada without sponsorship
- Demonstrated skills using Microsoft Excel or Google Sheets and PowerPoint or Google Slides
- Good written and verbal communication skills in both French and English

**Skills**
- Highly analytical and detail-oriented
- Strong understanding of retail math
- Solid organizational and time management skills
- Excellent communication skills
- Strong interpersonal skills with a natural ability to build relationships
- Keen interest in business, particularly e-commerce and the Lifestyle & Beauty industry

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