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Buying Administrative Assistant, Meanswear

7 months ago

Montréal, Canada SSENSE Full time

Company Description

SSENSE, pronounced [es-uhns], is a Montreal-based fashion platform with global reach. Founded in 2003, SSENSE is pacing the vanguard of directional retail with a mix of luxury, streetwear, and avant-garde labels. We produce industry-leading original content and take pride in building our own technology solutions and systems from scratch. Our field of focus has grown beyond that of a typical e-commerce entity as we explore the nexus of content, commerce, and culture.

Currently serving 150 countries, generating an average of 76 million monthly page views, and achieving high double digit annual growth since inception, SSENSE is becoming a cultural protagonist in its own right.

**Job Description**:
Part Time: 20 hours per week

**Responsibilities**:
**Purchase Order (PO) & Article Creation and Maintenance 60%**
- In coordination with the Buyer, create and maintain articles within our Product Management system (PIM)
- Ensure purchase orders are entered in a timely manner and in accordance with department standards
- Review order confirmations and flag any discrepancies in a timely manner to the respective Buyer
- Liaise with the vendor community regarding purchase orders from initial order communication, through to the orders being received
- Partner with internal SSENSE teams regarding purchase orders including Logistics, Warehouse, and Studio

**Operation Support 40%**
- Provide strong follow up to the buying team on varying day-to-day operational tasks including cross-departmental communication, and in-season management needs
- Support the Buying team on ad-hoc cross-functional requests to increase business knowledge, for example PR requests, editorial story support, seasonal-marketing
- Support customer services and personal shopping with product and inventory enquiries, with the support of Buyers and Buying Managers
- Generate accurate weekly inter and cross-departmental sales data reports for the Menswear Buying team

**Qualifications**:

- Working towards a degree in Business, Buying, Merchandising, or a related field
- Ability to work in Canada without sponsorship
- Demonstrated skills using Microsoft Excel or Google Sheets and PowerPoint or Google Slides
- Good written and verbal communication skills in both French and English

SKILLS
- Highly analytical and detail-oriented
- Strong understanding of retail math
- Solid organizational and time management skills
- Excellent communication skills
- Strong interpersonal skills with a natural ability to build relationships
- Keen interest in business, particularly e-commerce and the Lifestyle & Beauty industry