Accounts Receivable, Payroll and Benefits Administrator

2 weeks ago

Calgary, Canada Roman Catholic Diocese of Calgary Full time

**OVERVIEW**

The Accounts Receivable, Payroll and Benefits Administrator is responsible for processing all transactions related to payroll, benefits, accounts receivable, charity tax receipts, reconciliations and clerical functions on a timely basis and in accordance with established policy and procedures within a multiple-entity organization.

**RESPONSIBILITIES**

**Payroll**
- Process payroll on a monthly basis
- Perform data entry and reconciling timecards
- Remitting payroll taxes and government reporting
- Preparing monthly, quarterly and year-end payroll statements
- Verify employee hours worked
- Update payroll records for employee changes
- Electronically submit payroll to the bank
- Manage payroll errors and correct issues for employees
- Maintain accuracy of payroll information and/or documentation (e.g. timesheets, leave time, etc.)
- Respond to payroll inquiries from employees in a timely and professional manner
- Prepare reconciliation of account balances (e.g. RRSP, etc.)
- Remain current with new and revised payroll regulations and legislation and work practices
- Ensure compliance with company policies and procedures
- Prepare adhoc reports as required

**Benefits**
- Assess and coordinate employee and clergy benefits program, including health claims, disability claims, and other health related benefits
- Serve as the main point of contact for employees and clergy regarding benefit inquiries and issue resolution
- Collaborate with the Finance Administrator to ensure accurate and timely communication to all employees and clergy of benefit updates and changes
- Enroll new employees and clergy into the benefits program, including account set up and information sessions

**Accounts Receivable**
- Responsible for all accounts receivable data entry
- Post accounts receivable invoices ensuing accurate coding
- Make daily bank deposits
- Post and record daily cash receipts
- Set up and process on-line payment entries as required
- Respond to accounts receivable and employees’ inquiries in a timely and professional manner
- Review and reconcile accounts receivable sub ledger for outstanding balances, discrepancies, adjustments and problem solve as required; resolve billing any payment discrepancies
- Enter donations, prepare tax receipts and acknowledgement letters for signature
- Prepare monthly bank reconciliations for multiple bank accounts
- Prepare quarterly and annual accounts receivable reconciliations as required
- Maintain all accounts receivable and donation paper and electronic filling systems
- Accounts payable cover-off
- Act as backup for the Accounts Payable Clerk
- Other duties as assigned by the Financial Administrator

**QUALIFICATIONS**
- Post secondary education in accounting is an asset
- Minimum 3-5 years of experience in Payroll and/or Accounts Receivable
- Experience with ADP Workforce Now is an asset
- Experience with Sage 100 or equivalent is an asset
- Experience with Raiser’s Edge/Sales Force is an asset
- Experience working in a Charity or Not-for-Profit environment is an asset
- Advanced Proficiency with MS Office products
- Demonstrated ability to accurately calculate, enter, and manage accounting and payroll figures and financial records

**HOURS OF WORK**

Full time position, 35 hours/week. Monday to Friday. Flexibility with hours is required due to the nature of this role and will include some evenings and weekends.

**WHY SHOULD YOU APPLY?**
- Comprehensive benefits package
- Vacation and paid sick days available after 3 months
- RRSP after 3 months of employment
- Personal/Flex days
- Opportunities for employee development

Pay: From $1.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

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