Program Assistant, Moose Jaw

2 weeks ago


Saskatoon, Canada University of Saskatchewan Full time

**Program Assistant, Moose Jaw**:
**Primary Purpose**: The Department of Academic Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration._ _This position provides administrative/clerical support to the Department of Academic Family Medicine resident training site in Moose Jaw.

**Typical Duties or Accountabilities**:

- ** **Responsible for contributing to the day-to-day administration of the postgraduate program, often acting on behalf of the program with necessary approval. In consultation with the site director, monitoring and making approved changes to the annual resident schedules while ensuring each resident’s schedule is compliant with the College of Family Physicians (CFPC), including elective scheduling
- Coordinate scheduling of post graduate academic obligations around the clinical obligations of the site director
- Work collaboratively with other departmental assistants to ensure cross coverage of duties as required
- Monitor, tabulate, and report resident vacation/sick/time away from the program, learner related data, facilitating appropriate paperwork and approvals
- Assist during PGY1 orientation
- Work with site director to ensure efficient delivery of educational rounds, room bookings and communication of departmental academic half-days
- Liaise and coordinate with Telehealth, Zoom, and/or MS Teams. Ensure timely dissemination and collection of resident assessments, ensuring face to face feedback is scheduled
- Compilation of reports and program correspondence. Prepare agendas, minutes, and track action items for meetings; prepare program calendar and resident manuals; create and maintain resident records efficiently through One45 and paper copies, as necessary
- With direction from the site director, edit/manage changes to assessment materials
- In consultation with the site director and manager, ensure all work is compliant with University, College, and Department policies and procedures, applicable regulations (CFPC) and accreditation standards, as well as necessary collective agreements (RDoS)
- Other duties as assigned

**Qualifications**

**Education**: Completion of Grade 12 and a recognized post-secondary business/administrative program is required. An equivalent combination of education and experience may be considered.

**Experience**: One to three years of related experience in a university and/or Health Care environment in an administrative role. Knowledge of CFPC Residency Training Programs and experience with One45 software. Experience working in a diverse and inclusive work environment is required.

**Department**: Family Medicine (Saskatoon)
**Status**: Permanent
**Employment Group**: CUPE 1975
**Shift**: Mon-Fri 8:00-4:30
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 2/1/2023
**Closing Date**: 3/7/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable

Please review the University of Saskatchewan's **health and safety requirements** for faculty, staff and students in consideration of the COVID-19 pandemic.


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