Administrative Assistant at Our Vcc Office

4 weeks ago

Vancouver, Canada The Open Door Group Full time

**Administrative Assistant 3**

**Hours of Work**: 28.8 hours, Monday to Thursday

**Date Posted**: February 27th, 2024

**Hourly Wage**: 24.04 (Grid 5, step 2)
**Internal Competition Closing Date: March 5th, 2024**

**Status**: Part-time, permanent

**Number of Positions**: 1

**About Open Door Group**:
Open Door Group (ODG) is a non-profit organization that has been serving communities across British Columbia since 1976. Today, we continue to provide tailored employment services to individuals and businesses to build strong workforce ecosystems and thriving communities.

As one of Canada’s Certified Great Places to Work, ODG prides itself on modelling a culture of compassion for others and authenticity. Our core values are based on the genuine belief that all individuals can succeed and are the drivers of their own success.

As a Certified Living Wage Employer, Open Door Group strives to offer competitive wages and benefits for our staff. All permanent staff at Open Door Group receive a comprehensive, 100% employer-paid benefits package, a municipal pension plan (after qualifying period), and supplemental benefits including ongoing professional development. Open Door Group also offers an Employee and Family Assistance program to support the well-being of each of our staff.

**Position Overview**:
Reporting directly or indirectly to the Associate Program Director or the Administrative Coordinator, the Administrative Assistant 3 is responsible for supporting the administration of Open Door Group by performing data entry functions such as inputting client information into relevant computerized systems and responding to inquiries related to programs and policies.

**Duties**:

- Performs word processing and data entry duties such as inputting client information, processing enrollment data, maintaining the relevant database and files, updating manuals, and preparing reports, letters and presentation material.
- Arranges meetings as directed, books meeting rooms, and types and circulates notices and agendas. Transcribes and distributes notes and minutes of meetings.
conducting file searches for requested information.
- Receives, records, checks, and balances cash transactions, including receiving payments, issuing receipts, and maintaining a petty cash account.
- Performs other related duties as assigned.

**Required Qualifications**:

- Grade 12;
- Office Administration Certificate;
- Recent, related experience of one (1) year;
- Or an equivalent combination of education, experience and training.
- Fluent in English and French.
- Must pass a criminal background check.
- As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Open Door Group must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

**Knowledge and Skills**:

- Demonstrated skill in Microsoft Suite Applications: Windows, Word, Excel & Outlook;
- Ability to accurately manage filing systems and databases;
- Ability to type at 60 w.p.m.;
- Ability to follow policies and procedures
- Ability to prioritize conflicting duties and organize heavy workload;
- Ability to communicate effectively both verbally and in writing;
- Ability to establish and maintain harmonious relationships with people from a wide variety of backgrounds;
- Ability to follow instructions and to work independently;
- Knowledge and experience using various databases is considered an asset
- Knowledge or experience with EPBC or Work BC or another employment program is considered an asset
- Ability to speak French considered an asset- **Thank you for your interest in joining the Open Door Group team

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