Administrative Assistant Iii
4 weeks ago
Company Overview
As a rapidly growing school division in Alberta, RVS supports the educational needs of more than 27,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
Rocky View Schools (RVS) is located on the traditional territories of the Blackfoot Confederacy including the Siksika, Kainai, Piikani Nations; the Tsuut’ina Nation; the Stoney-Nakoda, including the Chiniki, Bearspaw and Wesley Nations; and the Métis Nation of Alberta Region 3.
The Opportunity
Responsibilities Include
Acts as the lead administrative assistant to coordinate workflow in the school office,
including providing informal leadership, training, and coaching to administrative staff as
required
Supports the Principal and staff in all areas of financial duties such as tracking department
budgets, running financial reports, and reporting grant programs
Manages financial duties including accounts payable, bank deposits, journal entries, and
the collection and administration of student fees through the online fee payment system
Maintains internal controls and safeguards for receipt of cash and communicates these
controls as required
Prepares purchase requisitions for purchase order requirements and confirms receipt of
goods
Participates in the annual budgeting and planning processes with school administration
Maintains student permanent records, school records, student enrolments, attendance, and
month-end reports using various data management programs in a confidential manner
Creates a variety of written documents in a professional manner as required
Schedules appointments, books meeting rooms, and communicates with participants in a
timely manner as required
Assists with orientation of new school staff
Organizes and facilitates school announcements
Greets substitute teachers and substitute support staff and provides necessary resources
Prepares, distributes, collects and categorizes various school forms
Accepts, distributes, and expedites mail, couriered and delivered items
Supports the administration of the community rental of the school/facility as required
Education/Experience
Certificate or diploma in office management, business administration, or a related field
Three or more years’ experience in an administrative assistant role in an office environment
Minimum 2 years’ previous experience with basic accounting/bookkeeping
Previous experience within a school division and/or with Student Information Records
Systems is considered an asset
Previous supervisory experience is considered an asset
An equivalent combination of Education and Experience may be considered
**Knowledge and Skills**:
Outstanding communication and customer service skills
Highly effective organizational and prioritization skills
Demonstrated ability to deal with a variety of complex and sensitive issues professionally
and in a timely manner
Ability to successfully work in a team environment as well as independently with mínimal
supervision
Ability to think critically and deal with changing priorities in a fast-paced environment
Rocky View Schools Benefits
6% vacation pay
Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan
Defined Benefit Pension Plan
Professional development and training opportunities
Free parking
Pre-employment Requirements
**Open to**: Internal and External applicants
**Salary**: $26.78 - $32.53 per hour
How to Apply
Quote Job Code# 3567346
**Closing Date**: On or before August 18, 2023 by 4:30 pm
Rocky View Schools
Human Resources
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