Billing Coordinator

1 month ago


Vancouver, Canada McMillan LLP Full time

Job Details

Description

**Your Next Opportunity**
- Would you like to be a part of Canada’s leading and progressive Business Law firm?_

McMillan has an exciting opportunity as a **Billing Coordinator **in our **Finance and Accounting** department.

The Billing Coordinator is responsible for handling all aspects of the firm’s client billing cycle and the exchange of billing and other information between the firm and its clients while ensuring that billing is completed effectively, efficiently, and accurately. This includes invoice distribution to clients as well as uploading invoices to client’s e-billing portals where applicable. The Billing Coordinator is also responsible for assisting with collections and an ongoing review of inactive trust funds, working with the responsible lawyers to determine a course of action.

**What You’ll Do**
- Duties and Responsibilities:_

**Billing**
- Work directly with lawyers to manage the billing process from beginning to end
- Address queries received on billing issues, process, and templates as encountered
- Review and ensure completeness of NBI forms to ensure tax is appropriately applied based on instructions provided
- Transfer of dockets or costs amongst matters; including and or excluding time and cost entries; dividing time and cost entries
- Continuously following-up with lawyers to ensure WIP is being billed on timely basis and to note reason if WIP is to be deferred
- Reasonability check for old time and whether it can be billed or not
- Narrative review and editing i.e. punctuation, formatting
- Communication with other lawyers with respect to missing time (where possible)
- Calculating and adding currency equivalence to invoice
- Processing WIP write offs & write ups, obtain approval where necessary
- Review draft bill for errors and obtain approval from lawyer to finalize bill
- Invoice reversals/re-bill or credit note processing
- Coordinate the uploading of accruals and invoices to third-party portals for clients that require E-billing
- Coordinate and participate in testing for system upgrades and other enhancements

**Collections**
- Generate AR reports and alert lawyers to potential AR issues
- Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts
- Update the collections module in 3E to reflect collection efforts and progress
- Coordinate with Collection SME’s for outstanding AR that requires assistance

**Trust**

**What You Bring**
- Experience in billing and e-billing in a law firm or professional services firm
- Must be a team player with exceptional interpersonal skills
- Possess a high degree of confidence, professional maturity and demonstrate excellent verbal and written communication skills
- Proven analytical, critical thinking and problem-solving skills
- Strong organizational skills and a keen attention to detail
- Ability to multi-task and prioritize workloads on tight deadlines
- Ability to present ideas in a business-friendly and user-friendly language
- Superior customer service and a demonstrated ability to work in a challenging and dynamic environment
- Proficient with accounting and billing software programs
- Excellent computer skills, with proficiency with the entire Microsoft Office Suite, particularly Word and Excel
- Advanced knowledge of 3E, e-Billing Hub or Elite Enterprise experience preferred or similar accounting software systems is required

**McMillan Offers You**

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

**McMillan = You**

Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

**Let’s get started**

**McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.


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