Billing Specialist Ii

2 weeks ago

Vancouver, Canada Vancouver Shipyards Full time

**Billing Specialist II**:
The Billing Specialist II is responsible for ensuring the accurate and timely invoicing of National Shipbuilding Strategy (NSS) programs and to support in the preparation of monthly financial statements, management reports, financial analysis, time-keeping oversight for both hourly and salary employees, and capital spending/AFE reporting. This role will assist in the preparation of the annual budget, monthly forecasting, and in preparing reports for various stakeholders and contributes to meeting financial reporting requirements within established deadlines. Creation of Business Intelligence query reports and dashboards will also be an important aspect to this role.

The Billing Specialist II requires a strong knowledge of analysis from a qualitative and quantitative perspective. Attention to detail, excellent interpersonal skills, and flexibility are essential for this role. The Billing Specialist II reports to the Senior Finance Manager, and will be involved in the accounting, analysis, and financial reporting for Vancouver Shipyards (VSY).

In this role you will report directly to the Senior Finance Manager, Shipyard Accounting, North Shore Shipyards. The position does not have direct reports. However, this position works closely with New Construction Finance and with Contracts employees on a regular basis.

Internal

Internal contacts include New Construction Finance personnel, Contracts, PMO personnel, SCM personnel, Corporate Accounting personnel, and Information Technology and Business Solutions personnel. Regular communication with these stakeholder groups is essential to succeed in this role.

External

External contacts may include Canada procurement personnel and external auditors. Interactions with these contacts are vital to ensure proper invoicing requirements are met and to resolve any issues that may affect the timely collection of payment.

**What you’ll do**
- Generate NSS related invoices in accordance with contractual and internal requirements.
- Perform manual calculations and/or verify correctness of automated and system-generated revenue calculations.
- Assemble cost database files and supporting documentation by compiling data from various sources or preparing supporting schedules/calculations.
- Perform reconciliations and resolve data discrepancies to ensure accuracy of customer invoices.
- Prepare JDE invoice journals for posting and coordinate with Corporate Finance on reconciling payment receipts.
- Liaise with operational and financial personnel on relevant invoicing information.
- Assist in ensuring adherence to internal policies and controls that support current processes.
- Update various cost databases needed, identify any anomalies and perform/recommend corrective and preventive actions.

Financial Analysis & Operational Support
- Complete month-end Duties ranging from Journal Entries, Billing/AR review, GL reconciliations, financial statement preparation (PnL, BS, CF), monthly working papers.
- Collaborate on the standardization/automation of reports, analysis, and streaming lining of the month-end process with VSY finance team.
- Participate in the annual budgeting process and quarterly forecasting process.
- Annual audits - preparation of working papers and support of the audit process.
- Operational reporting - Prepare/develop operational reports including financial models and dashboards, to monitor actuals and to ensure they are hitting their targets.
- Participates in projects, including system enhancements and conversions and testing.
- Reviews Statistics Canada requests for information and provides information for submission.
- Prepare year-end accounting schedules and working papers as required including providing assistance in the preparation of additional working papers requested by the Senior Finance Manager for the annual external audit.

**What you’ll bring**
- Must be able to meet requirements for Canadian Controlled Goods Program and Canadian Security clearance.
- Diploma or Bachelor’s Degree in Accounting, Business Administration, Finance or Commerce
- 3+ years of progressive accounting and financial analysis experience, focus on revenue and cost accounting, and billing/invoicing
- Payroll or time capture experience an asset
- Proven ability to prepare a broad range of financial statements, reports and analyses
- Strong understanding of accounting concepts (particularly accruals and deferrals)
- Strong analytical skills and ability to complete accurate reviews of detailed information
- Understanding of program/project management concepts and terminology
- Excellent planning and organizational skills with the ability to work under tight deadlines
- A self-starter, ability to work with mínimal supervision
- Intermediate computer skills, advanced Excel skills (macros, pivot table, lookups) and experience working with relational database programs
- Excellent communication skills with the ability to convey information to audien

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