Administrative Officer I

2 weeks ago

Newfoundland and Labrador, Canada Eastern Health Canada Full time

**Location: Mount Pearl Square (Remote Work Opportunities)**

**Administrative Officer I**

**Human Resources Consulting Services - Recruitment**

**Permanent, Full Time**

**00712POS**

**Hours**
- 75 bi-weekly (8 hour day shifts)

**Salary**
- CG-27, ($24.98 - $27.63)

**Competition Number**
- 2023007531

**Posted Date**
- 4 December 2023

**Closing Date**
- 11 December 2023

**About Us**
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.

NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people.

NLHealthServices.ca

**Job Summary**
The Administrative Officer I in the Human Resources Consulting Services works as part of a team to support the regional Recruitment activities for Eastern Health. This position coordinates and provides onboarding and customer services for our clients, troubleshoots where necessary and acts as the liaison between managers/directors to ensure smooth flow of processing of agency resources, reconciles invoices for payment approval; follows up on discrepancies; processes accounting information for budgets to allocate charges on invoice submissions; prepares reports and summary files. The position coordinates the receipt of resumes; liaises with programs and vendors; tracks the applicant status; and coordinates assignment logistics. The position also coordinates job postings, employment/relocation contracts/documents/letters and that they are received, drafted and reviewed and actioned appropriately; conducts reference checks, works within and maintains all related electronic workflow tools (e-Recruit & Workflow Management systems) for the processing of all recruitment/assignments and advertising, provides direction and guidance regarding work flow processes to other staff and develops or runs reports as necessary.

**Job Demands**
Occasionally moves or lifts objects between 1- 5 lbs. such as pens, paper, file folders, or boxes.

Regularly performs fine finger/precision computer work requiring steadiness and accurate movement/control.

Visual and hearing concentration is required to observe, consult with staff, to work on documents or to listen to staff/public on the telephone or in person.

**Job Qualifications**

Education

Completion of a recognized/approved three-year Business Management Program (HR Concentration preferred).

Experience

A minimum of three years' experience within the last five in a progressively responsible administrative role is required.

Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.

Experience in HR Technology, database management would be an asset.

Competencies (Knowledge, Skills & Abilities)

Knowledge of employment legislation, collective agreement administration and recruitment best practices and procedures.

Knowledge of account reconciliation.

Demonstrated strong organizational, customer service and interpersonal/communication skills.

Demonstrated excellent verbal and written communication, customer service, organizational and time management skills.

Ability to work with limited supervision within tight time lines, and to work effectively within deadline driven team-orientated tasks.

Ability to multi-task and be a critical thinker.

Ability to handle multiple projects, under pressure and respond appropriately within deadlines

Other

A satisfactory record of work performance and attendance is required.

Please note: In accordance with Human Resources Policy HRM/MS-30, Appointments and Staff Changes, similar vacancies within 6 months may be filled from this posting.

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