Office Manager

2 weeks ago

Shubenacadie, Canada Mi’kmaw Family & Children’s Services of Nova Scotia Full time

**Title**:Office Manager
**Status of employment**:Full-time/Permanent
**Reports to**: The Assistant Executive Director
**Office Location**:Shubenacadie, NS

**Position Summary**:
The Office Manager plays an important role in overseeing the assigned office space(s) and building(s) general operations and maintenance.

The successful office manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

**Key Responsibilities**:
Oversee general office operations including reception and general office staff such as custodians (or cleaning company if custodian staff is outsourced)

Review and approve requisitions for supplies such as office and cleaning supplies.

Respond to office space/building matters, including but not limited to:

- issuance and maintenance of office space keys/access cards to employees
- assistance with providing employee ID cards to those staff who require them
- repairs and maintenance (including lawn maintenance and snow removal)
- heating & cooling systems
- telephone systems
- office supplies/furniture ordering
- office printing systems
- security systems (including cameras in interview rooms)
- elevator maintenance
- networking items (new IT drops)
- courier services/bus bag
- postage meter
- monitoring and management of office and cleaning supply inventory
- coordination with the province for the return of office equipment (i.e., laptops, computers) that require security scrutinization before recycling
- overall responsible for the organization and maintenance of storage areas and maintaining an inventory of stored items

As requested by Supervisor, assisting with decisions of and communicating

any office closures to office staff (i.e., snowstorms).

Plan and coordinate casual staff when required to cover staff absences, if required.

Enquire and obtain quotes for the Finance department for major building repair or office renovation matters

Attend regular supervision with staff throughout the year, and complete and review annual evaluations with staff

Coordinate and schedule any training identified as required for staff with the HR department

Work closely with police, social services, education system, Chief and Council, Nova Scotia Health Authority, interagency, and Mi'kmaw communities throughout Nova Scotia

Must be willing to travel on an as-needed basis.

**Qualifications**:
Business Administration/Office Management diploma from an accredited institution

Two years' experience in an administrative/office management role

A good knowledge of office management and experience supervising staff

Strong organization and planning skills

Strong problem-analysis and problem-solving skills

Strong judgment and decision-making skills

Adaptability

Attention to detail and accuracy

Excellent oral and written communication skills and a willingness to work in an environment where Mi'kmaw is the first language

Experience working in Mi'kmaw communities is considered an asset

Excellent written and oral communication skills to maintain effective communication with agency staff, band councils, government officials, and the public

A Valid Driver's License, and access to a reliable vehicle

**Classification Range**: CL 23(1) - CL 25(5)
**Salary range**: $51,350.78 - $61,456.20

**What We Offer**

Our Agency provides great employee benefits along with a positive work culture.

Based on the employment status, we offer a wide range of benefits such as:
Comprehensive health and dental benefits package

Defined contribution pension plan

Employee and Family Assistance Program

Three (3) weeks' vacation to start

Paid time off for Christmas office closure

General Illness (Short and Long Term)

Reimbursement for registration fees to the Nova Scotia College of Social Workers

**Submit Cover Letter and Resume to**:
Holly MacDonald, Director of Human Resources

**Deadline for Applications: Friday, March 24, 2023**
- We are an equal-opportunity employer. All aspects of employment including the decision to hire, promote, or discharge, will be based on, competence, performance, and Agency need._
- Qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preferences Policy of the Canadian Human Rights Commission._
- Offer of employment is conditional upon completing all applicable background checks and confirmation of credentials. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Non-Canadian applicants must be able to provide proof of current entitlement of eligibility to work in Canada._

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